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Policies and Other Governing Documents

More in this section...
Welcome to the Roosevelt University Policies and Other Governing Documents page. This page is designed to make available information regarding the documents to which members of the Roosevelt University Community are bound, including the Bylaws, the Academic Catalog, policies, handbooks, and collective bargaining agreements, as well as some of the most commonly-used procedures and forms. 
Policies and Other Governing Documents
  • Health
  • Satisfactory Academic Progress
  • Student Rights
  • Web Privacy Statement

Primary Sources

  • Constitution of the University Faculty
  • Handbook of the University Faculty
  • Roosevelt University Academic Catalog
  • Roosevelt University Student Handbook
  • Collective Bargaining Agreements
University Policies

RU Policy No. 1.4 describes the process for drafting, submitting for approval, and revising of University policies. The University's policy template may be downloaded as a Word document.

Provost/Academic Affairs & Registrar (for Students)

0.1 Academic Integrity Policy and Appeals Procedure
  eff. 08/15/18
0.2 Final Grade Policy and Appeals Procedure
  eff. 08/15/18
0.4 Academic Forgiveness Policy and Procedure
  eff. 08/15/18
0.5 Repeat Course Policy
0.6 University Transfer Credit Policy eff. 08/15/18
0.9 Credit Hour Policy  eff. 08/15/18
0.14 Class Attendance Reporting Policy
  eff. 08/15/18
0.15
 Religious Holidays Policy (for Students)
  eff. 08/15/18
0.16 Jury Duty Policy (for Students)  eff. 08/15/18
0.17 Military Leave Policy (for Students)  eff. 08/15/18

Governance

1.1 Policy on Creating and Awarding Presidential Awards  eff. 03/12/18
1.3 Establishing Institutes and Centers  
1.4 Formation and Issuance of University Policies eff. 07/31/19

Human Resources

2.1 Policy Prohibiting Discrimination, Harassment, Bullying and Retaliation eff. 11/08/17
2.2 Confidentiality Policy eff. 03/27/19
2.3 Relocation Expense Policy
eff. 03/12/18
2.4 Conflict of Interest and Conflict of Commitment  
2.5 Policy on Consensual Romantic and Physical Relationships eff. 11/08/17
2.6 Drug- and Alcohol-Free Workplace Policy  eff. 07/31/19
2.7 Abused and Neglected Child Policy eff. 10/11/17
2.8 Equal Employment Opportunity Policy eff. 10/11/17
2.9 Policy on Hiring Workers under the Age of 16  
2.10 Out of Country Travel Assumption of Risk and Liability  
2.13 Serving Alcohol at University-Sponsored Events on Campus  
2.13 Whistleblower  
2.14 Minimum Qualifications for Administrative Positions  
2.15 Service Animal Policy  
 2.17 Professional Code of Conduct
  eff. 01/17/19

Enrollment Management and Student Affairs

3.3 Residency Requirements for Chicago Campus Undergraduate Students (university housing)  
3.4 Student Code of Conduct  
3.5 Policy and Procedure on Student Grievances
 eff.08/18/18
3.6 Student Representation on University Committees & Governance Boards  
3.7 Study Abroad  
3.9 Student Death Protocol  
3.10 Mental Health Designated Contact  
3.11 Sexual Misconduct (Title IX) Policy and Procedure eff. 03/12/18
3.12 Involuntary Withdrawal eff. 03/27/19
3.13 Graduation Fiscal Policy  
3.14 Policy on Residential Students with Disabilities Accommodations
3.15 Policy and Procedure regarding the Admission of Applicants with Records of Misconduct or Convictions eff. 06/05/19

Provost/Academic Affairs (Other)

4.3 Retention of Confidential Letters Concerning Faculty Reappointment, Promotion, and Tenure
4.4 Facilities & Administration Cost Reimbursement Policy (Grant-Related)
4.5 Faculty and Administrative Compensation Effort Policy (Grant-Related)
4.6 Cost Transfers Policy (Grant-Related)
4.7 Pre-Award Expenditures Policy (Grant-Related)
4.8 Financial Record Retention Policy (Grant-Related)
4.9 Equipment Records Policy (Grant-Related)
4.10 Direct Costing Policy (Grant-Related)
4.11 Service and Recharge Policy (Grant-Related) eff. 10/13/17
4.12 Research and Sponsored Program Policy
 eff. 03/27/19
4.13 Cost Sharing Policy (Grant-Related)
4.14 Conflict of Interest in Research (Grant-Related)

Facilities

5.1 Campus Facilities Rental Program
5.2 Club Quarters - currently under review
5.3 Displaying Items in Windows (see policy 8.1)
5.4 Use of Michigan Avenue Lobby
5.5 Hover Board Campus Restriction

Finance

 6.1 University-Sponsored Student Travel Policy
 eff. 07/31/19
 6.1F Roosevelt University-Sponsored Student Travel Assumption of Risk and Release of Liability forms
  eff. 07/31/19
6.2 Employee Travel and Entertainment Expense Reimbursement
6.3 Purchasing Policy and Procedure eff. 10/10/18
6.4 Contract Policy and Procedure eff. 03/27/19
6.5 Policy on Women- and Minority-Owned Vendors eff. 10/10/18
6.6 Identity Theft Prevention
6.8 Tax-Exempt Financing Compliance Policy and Procedure eff. 09/19/18

Information Technology

7.1 Acceptable Use of Electronic Resources
7.2 Cell Phone Policy
7.3 Computer Donation/Recycling
7.3 Laptop Policy
7.5 Password
7.6 Policy on Accessibility in Information Technology 
 eff. 07/31/19
7.7 Student Email
7.8 Use of Microsoft Exchange to Schedule Meetings
7.13 University Technology Pool

Communications, External and Constituent

8.1 Displaying Items in Windows
8.2 Image, Editorial Style, and Graphic Identity
8.3 Visual Communications on Roosevelt University Campuses
8.4 Political Candidates Speaking on Campus
8.5 Intellectual Property Policy
8.6 Political Activity and Student Organizations at Roosevelt University

Campus Safety

9.1 Student Residence Guest Access eff. 08/30/17
9.2 Auditorium and Wabash Building Access eff. 08/30/17
9.3 Concealed Carry Policy: 430 ILCS 6 - Illinois Firearm Concealed Carry Act  
9.4 Identification Card Policy and Procedure
 eff. 08/15/18

General Counsel

10.1 Policy on Acceptance of Summons, Complaints, and Subpoenas eff. 10/11/17
10.2 Indemnification Policy
eff. 03/12/18
10.4 Outside Counsel Policy and Procedure
 eff. 10/10/18

Board of Trustees

11.1 Debt Policy eff. 06/22/18

Roosevelt University reserves the right to change, phase out, or discontinue any policy or program. Such changes take precedence over handbook statements. The provisions of this handbook are for informational purposes only and are not intended to create a contract or agreement or implied contract between the University and any applicant or student. Students are responsible for knowledge of, and adherence to, all rules, regulations and requirements stated in the handbook and for keeping up to date with published changes. Students are encouraged to seek information and assistance from appropriate staff should they have questions regarding services, requirements or policies.

eff. 07/31/19
eff. 07/31/19
Compliance Policies/Procedures

The content for this page is being developed. Thank you for your patience!

The below noted policies or procedures are those that the University is mandated by city, state, federal, Higher Learning Commission or IBHE regulations to follow.

Campus Safety

  • Concealed Carry Policy: 430 ILCS 6 - Illinois Firearm Concealed Carry Act  [University Policy 9.3]

Finance (Business Office/Purchasing/Office of the Bursar)

  • Identity Theft Prevention (Red Hat) [University Policy 6.6]

Human Resources

Compliance Policies and Documents:

  • Affordable Care Act Notices
  • Accommodation of Persons with Disabilities Anti-Harassment Policy [University Policy 2.1]
  • CHIP Notice (Children's Health Insurance Program)
  • Civil Unions
  • COBRA Notice
  • Discrimination and Harassment, Title IX, and Mandated Reporters for Child Abuse 
  • Drug & Alcohol-Free Policy Statement & Campus Notification [University Policy 2.6]
  • Drug & Alcohol Testing
  • Employee Civil Union Notice
  • Fair Labor Standards Act (FSLA)
  • Family and Medical Leave Act (FMLA)
  • I-9 Requirement 
  • Insurance Benefits for Married Same-Gender Couples 
  • Married Same Gender Couples
  • Medicare Part D Notice
  • Mental Health Parity and Addiction Equity Act
  • Newborns' and Mothers' Health Protection Act
  • Health Insurance Privacy Practices Notice (HIPAA)
  • Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA) 
  • Women's Health and Cancer Rights Act Notice
  • Worker Adjustment and Retraining Notification Act (WARN)
  • Workers' Compensation 

Information Technology Services

  • Plan to Combat Unauthorized Distribution of Copyrighted Material
  • Student Notification of Unauthorized Distribution of Copyrighted Material
Policies for Students
All Roosevelt University students are expected to adhere to and comply with all the University's policies and procedures, regardless of whether they are listed in the section below. However, the following University policies, procedures, catalogs and handbooks will be of particular interest to students. If you have any questions or concerns about a particular policy, please do not hesitate to contact the Vice President listed in the specific policy, or contact the Dean of Students with general questions.

Academic Affairs/Provost & Registrar

  • Academic Forgiveness Policy and Procedure [University Policy 0.4]
  • Academic Integrity Policy and Appeals Procedure [University Policy 0.1]
  • Class Attendance Reporting Policy [University Policy 0.14]
  • Credit Hour Policy [University Policy 0.9]
  • Final Grade Policy and Appeals Procedure [University Policy 0.2]
  • Jury Duty Policy (for Students) [University Policy 0.16]
  • Military Leave Policy (for Students) [University Policy 0.17]
  • Religious Holidays Policy (for Students) [University Policy 0.15]
  • Repeat Course Policy [University Policy 0.5]
  • University Transfer Credit Policy [University Policy 0.6]

Campus Safety

  • Auditorium and Wabash Building Access [University Policy 9.2]
  • Concealed Carry Policy [University Policy 9.3; Compliance]
  • Identification Card Policy and Procedure [University Policy 9.4]
  • Student Residence Guest Access [University Policy 9.1]

Finance

  • Admission Deposit for Undergraduate Students [University Policy 3.1]
  • Graduation Fiscal Policy [University Policy 3.13] 

General Counsel

  • Acceptance of Summons, Complaints, and Subpoenas [University Policy 10.1]

Human Resources

  • Abused and Neglected Child Policy [University Policy 2.7]     
  • Anti-Harassment Policy [University Policy 2.1; Compliance]
  • Consensual Romantic and Physical Relationship Policy [University Policy 2.5]
  • Equal Employment Opportunity [University Policy 2.8]  
  • Policy on Hiring Workers under Age 16 [University Policy 2.9]

Information Technology Services

  • Acceptable Use of Electronic Resources [University Policy 7.1]
  • Cell Phone Policy [University Policy 7.2]
  • Computer Donation/Recycling [University Policy 7.3]
  • Laptop Policy [University Policy 7.3]
  • Password [University Policy 7.5]
  • Student Email [University Policy 7.7]
  • University Technology Pool [University Policy 7.13]
  • Use of Microsoft Exchange to Schedule Meetings [University Policy 7.8]

Marketing & Public Relations

  • Displaying Items in Windows [University Policy 8.1]
  • Image, Editorial Style, and Graphic Identity [University Policy 8.2]
  • Visual Communications on Roosevelt University Campuses [University Policy 8.3]

Registrar's Office

  • Appeals for Academic Dishonesty [University Policy 0.7]
  • Appeals for Final Grades [University Policy 0.8]
  • Class Attendance [University Policy 0.2]
  • Credit Hour Policy [University Policy 0.3]
  • Family Educational Rights & Privacy Act of 1974 [Compliance]
  • ID Card Policy and Procedures [University Policy 0.4]
  • Repeat Course Policy [University Policy 0.5]
  • Residency Requirement - Final 30-Hour Rule
  • University Transfer Credit Policy [University Policy 0.6]

Residence Life

  • Residency Requirements for Chicago Campus Undergraduate Students (university housing) [University Policy 3.3]

Student Affairs

  • Mental Health Designated Contact [University Policy 3.10]
  • Involuntary Withdrawal [University Policy 3.12]
  • Policy and Procedure on Student Grievances [University Policy 3.5]
  • Policy Concerning Student Representation on University Committees and Governance Boards [University Policy 3.6]
  • Policy on Residential Students with Disabilities Accommodations [University Policy 3.14]
  • Policy on Student Abroad Programs [University Policy 3.7]
  • Political Activity and Student Organizations at Roosevelt University [University Policy 8.6]
  • Sexual Misconduct (Title IX) Policy and Procedure [University Policy 3.11]
  • Student Code of Conduct [University Policy 3.4]
  • Student Death Protocol [University Policy 3.9]

Roosevelt University

Roosevelt University is a national leader in educating socially conscious citizens for active and dedicated lives as leaders in their professions and their communities.

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