Roosevelt University is committed to offering an environment for working and learning in which students are treated with respect, dignity, and equal opportunity. University employment promotes student engagement, strengthens connections to the Roosevelt community, enhances student life and success, provides professional development and training opportunities, offers service and experiential learning along with financial support. It is the policy of Roosevelt University to employ current Roosevelt University students in appropriate and available part-time student positions. All student employment positions are available exclusively to current Roosevelt University students registered for at least six undergraduate credit hours or at least 3 graduate-level credit hours. The Student Employment Program is managed by the Office of Financial Aid Services in conjunction with Human Resources (for those students who qualify for Federal Work-Study).
Students who are interested in on-campus employment (including students who have been awarded the Federal Work-Study grant) can search, locate, and apply to positions on our online campus job board and system, Handshake. All students must apply for positions through Handshake in order to be eligible for any Student Employment positions.
You can download a visual overview of the student hiring process as a PDF.
Students who are actively enrolled in the current terms for a minimum of either 6 undergraduate credit hours or 3 graduate level credit hour (“Half-time credit”) and are part of a degree/certificate seeking program at Roosevelt is eligible for Student Employment. A student may also be eligible only under the following circumstances:
*International Students are not eligible to participate in the Student Employment Program after graduating and receiving their degree
*Students who graduate and receive their degrees in December are not eligible to work the following Summer term
Students who are no longer minimally enrolled in Half Time credit at Roosevelt University automatically terminates their eligibility for Student Employment and are automatically terminated from any current Student Employment positions they hold. Students may apply for and be awarded Federal Work Study grants through Financial Aid Services.
Download the Student Employment Handbook.
Welcome and congrats on being hired at Roosevelt University! Please only sign up for a New Student Employee Onboarding session after you have been offered an on-campus job and if you have never worked at Roosevelt University before. All student employees must complete New Student Employee Onboarding before they can begin working. A work authorization email from the Student Employment Program will be sent to your RU email address once you have completed New Student Employee Onboarding and are authorized to begin working. Once you have completed New Student Employee Onboarding, you do not need to schedule or attend another Onboarding session if you are rehired or hired into another on campus job.
New Student Employee Onboarding provides new student employees information about their on campus jobs, such as, how to do timesheets, where/how to obtain paychecks, and various university policies.
To schedule your New Student Employee Onboarding session, please log onto the RU EAB/Navigate website. Once you have logged in, you'll want to schedule an appointment with Financial Aid Services and the service you are looking to fulfill is "Onboarding" with "Nick Wong" at the "Chicago campus" (Onboarding is currently being conducted virtually for students via Zoom). A list of available times should appear for you to pick. Once you've scheduled your meeting, you will receive a confirmation email with instructions on what to expect and have prepared for New Student Employee Onboarding. If your schedule does not allow you to meet at any of the listed times, you may email email@example.com. Within your email, please list 3 to 5 different dates and times (E.g. Thursdays at 2:30pm) that you are available and we will do our best to accommodate and confirm on when we may meet with you.
If you have completed New Student Employee Onboarding before then you do not need to attend another session, even if you are hired into a different office/department within the university.
International students should refer to the International Student Employment page.
All currently available on campus positions can be found on our Handshake website. To locate on campus positions, search results can be filtered to feature only “on campus student employment” jobs or jobs posted under the employer name of “Roosevelt University On Campus Student Employment”.
Handshake is our online campus job board and system in which all vacant student positions are posted for students to view and apply to.
Please be sure you have uploaded at least a resume to your Handshake account as a resume is always required to apply to any of our on campus positions. If you are still experiencing problems with applying to jobs on Handshake, please contact us at firstname.lastname@example.org.
As an International student, you can still apply to most on campus jobs, if your student visa allows you to work while studying at the university. Read the details of every job you are applying to so you may understand if you are eligible. If you are unsure, you may contact the hiring manager of the job for clarity.
A resume is a document that states your professional experiences, skills, and accomplishments. Resumes are used for locating employment and are submitted to employers as a part of a job application. For help on creating a resume or tips on improving your resume, visit the Office of Career Development website for resources. You may also schedule individual appointments to meet with a career counselor who can review your resume or assist you in creating one!
A cover letter is a brief letter that expresses your interest in a job and introduces who you are. This letter is often requested in addition to your resume for starting conversations about you and the job that you are applying to. For help on creating cover letters or tips on improving your cover letter writing, visit the Office of Career Development website for resources. You may also schedule individual appointments to meet with a career counselor who can review your cover letter or assist you in creating one!
Hiring managers may sometimes forget or be unable to quickly respond to your submitted job application. If you would like to know what the status of your job application is, then you may send them a short, friendly, and professional email asking what the status of your job application. This is usually known as a “Follow Up” email and can sometimes help get attention on your job application. It is usually polite to only follow up with someone 5-7 business days after submitting your application. If you still have not heard back, you can attempt to follow up once more 2-3 business days after your first initial follow up email. Be careful to not email someone too often, as it can be impolite or rude.
“Finding a job is a job in itself”. Getting a job is a lot of work and takes a lot of time! But people rarely get the first job they apply to and others may apply to 10 jobs before they are offered one. Keep your head up and keep on applying and interviewing. We recommend that you apply to as many jobs as you can as the job search is highly competitive due to the large number of students who are also searching for an on campus job. Ensure your resume is up to date and your interviewing skills are great. It is always a good idea to have someone review your resume so feel free to schedule an appointment with a career counselor at the Office of Career Development. They love meeting and helping students! They also provide interview practice to help coach you on job interviews and answer common interview questions!
As a FWS award recipient, you will still find jobs for FWS students on Handshake. You will still go through the same hiring procedure as any other student employee and upon accepting an offered job, you will need to inform your hiring manager that you are an FWS award recipient.
The FWS award is granted to students based on their financial need status as submitted on the FAFSA. Students who are awarded the FWS award have the choice to accept it while reviewing their financial aid award letter at the start of every school year. International students are not eligible to receive the FWS award. For additional help or to see whether you have been awarded the FWS award, please see a Financial Aid counselor in the Office of Financial Aid Services.
If you are an hourly student employee, you will report your hours via online timesheet on RU ACCESS. Timesheets must be submitted before 11:59pm on Saturday at the end of each pay period so that your supervisor may review and approve it. Stipend student employees do not need to report their hours or complete a timesheet. Instructions on how to complete and submit online timesheets are in the Student Employment Handbook.
When logging your hours within your timesheet, you should only log the hours that you actually worked and not the hours that you were scheduled. If you arrive 15 minutes late to your shift, your timesheet should also reflect this. If you leave work 15 minutes early, your timesheet should also reflect this.
You will need to request a “paper timesheet” by emailing email@example.com. You will then need to print and fill out the paper timesheet with the hours that you have forgotten to submit on the online timesheet. Once the paper timesheet is filled out, your supervisor will need to review and sign it. The paper timesheet can then be emailed to the Payroll Office (firstname.lastname@example.org) for processing and so a paycheck can be generated. Submitting paper timesheets may result in receiving your paycheck 1 to 2 paydays later than normally scheduled.
If you are a student employee paid by stipend, you will not need to report your hours or complete a timesheet. If you are a student employee paid by hourly wage, please make sure you have received your work authorization email from the Student Employment Program. This email states that you are authorized to begin working and that your timesheet is now accessible. If you still do not see your online timesheet, please notify your supervisor immediately.
Please contact email@example.com for assistance with any online timesheet errors you are experiencing. Include your RU ID number in your email so we may identify you. You may be asked to provide screenshots of the error for troubleshooting purposes.
Payday occurs every other Thursday for the preceding two weeks. If you enrolled in direct deposit, your paycheck will be deposited into your bank account by the end of payday. If you did not enroll in direct deposit, your paycheck will be mailed to your current mailing address and will be shipped out of the university on payday. Allow 1-3 weeks for the check to arrive. Please be sure your current mailing address and contact information is up to date with the university. Paychecks are NOT available to be picked up in person at the university, due to COVID-19.
Federal and state taxes, and possibly other taxes, are deducted from paychecks which makes your net pay (“take home pay” or “after tax earnings”) less than your gross pay (“pretax earnings”). Typically, when an employer talks about salaries and wages that an employee will earn, they are referring to the gross amount (pretax amount) that the employee would be paid while the actual amount of the employee’s paycheck will be less once taxes are deducted (net amount). If the gross amount listed on your paystub appears incorrect, please contact either the Payroll Office (firstname.lastname@example.org) or email@example.com.
Paystubs are documents that outline the exact pay details of each paycheck you receive. It will document how many hours of work the paycheck is paying you for, for which pay period it concerns, and what amounts are being deducted from your gross pay because of taxes and other fees. Paystubs can be found on RU ACCESS within the Employee Dashboard.
You can review and update your current mailing address and other contact information on RU ACCESS.
No, paychecks can only be mailed to U.S. addresses.
You can check to see if you are currently enrolled for direct deposit by selecting this link and following the directions. If you are currently enrolled, you should see your bank account(s) displayed as that is where your paycheck is currently being deposited to. If no bank accounts are visible, then you are currently not enrolled.
To make changes to any existing direct deposit enrollments or to unenroll from direct deposit, please select this link and follow the directions.
No, we are currently unable to deposit paychecks into foreign bank accounts. You must have an American bank account to have your paychecks directly deposited.
Please contact firstname.lastname@example.org. In your email, please specify which paycheck you are referring to and for which pay period it may concern.
You can view your current tax withholding information on RU ACCESS. To make changes to any existing tax withholding information, you will need to submit updated tax withholding forms (Federal & State). You may update your tax withholding information as many times as you need to. You may request blank forms and email completed forms to email@example.com.
By law, W-2 forms must be mailed out to employees no later than January 31. Employees can expect to receive the W-2 form within the mail a few weeks after they have been shipped (mid to late February, or earlier). Employees can also request to receive their W-2 electronically on RU ACCESS. You must first consent to receiving it electronically before it is available to you.
Please contact the Payroll Office (firstname.lastname@example.org).
Please consult a tax consultant or specialist for help on filing taxes and to understand whether you need to file your taxes or not. Visit the IRS Homepage for resources and help on filing taxes.
Ask your supervisor about their office’s procedures and conditions for being late or absent and how to communicate to them when you are late or believe you may be absent. In general, you should always notify your supervisor when you will be late or absent with as much notice as possible.
You should always notify your supervisor if you must resign from your student position, and you should do so professionally and with as much notice as possible. When talking to your supervisor about resigning, you should both agree on what day will be your last day of employment.