Search Roosevelt University

Current Students: How to Register

More in this section...

Degree-seeking students

  1. Clear all registration holds (if applicable).
  2. Meet with your academic advisor to select courses, and receive a registration code also called an alternate PIN.
  3. Register online via RU ACCESS. Instructions are below, under "Registration via web."
  4. Complete financial arrangements with the Office of the Bursar by the required deadline.

Non-degree seeking students

  • Undergraduate: Complete the Undergraduate Student-at-Large Form and submit it to the Registrar's Office; Room WB 1M14 in Chicago; Room 125 in Schaumburg.
  • Graduate: Submit the Graduate Student-at-Large Form to the Office of Admission prior to registration. Proof of holding at least a Bachelors degree will be required.
  • Students-at-Large cannot register online. Registration must be completed in person, by fax, or by mail.

Suspended students will have their registration canceled for any subsequent term if they have not been academically reinstated, and may not attend class(s) unless officially registered. Grades submitted by instructors will not be accepted for students not officially registered.

Registration Methods

In general, all students should complete their registration online. However, changes to the initial registration or registration for individualized sections such as thesis, dissertations, master projects, independent studies, internships, and their continuation, must be made in person, by fax, or by mail only.

Registration via Web

Meet with your academic advisor to determine what courses are appropriate for your program/degree, and to obtain your Registration Code, also called Alternate PIN. Changing the schedule also requires your advisor’s approval.

Graduate students in the College of Business Administration do not need to obtain an advisor approval; they use their 6-digit birth date as a Registration Code.

  1. Go to https://ruaccess.roosevelt.edu/ and Login using your NetID and password. Your NetID is the first part of your email address. For example, the NetID for jdoe@mail.roosevelt.edu is jdoe. Your password is RUMMDDYY! RU for Roosevelt + MMDDYY! is the format of your birthday (two digit month, day and year) + an exclamation point. Don't forget the exclamation point!
  2. Verify/Update your address if this is the first time you are registering for the upcoming semester
  3. Click on the Registration & Other Student Services bullet.
  4. Select Registration and then select Registration Add or Drop Classes.
  5. Select the Term for which you want to register and click submit.
  6. Click Continue.
  7. Accept the Registration Agreement. Students who do not accept it will not be able to register.
  8. Enter the registration code you received from your advisor for the chosen semester and click submit. If you are a graduate student in the College of Business Administration you should use your 6-digit birth date as a Registration Code.
  9. In the Add Course table, enter the five-digit Course Reference Number(s)-CRN for each class you want to take.
  10. When you have listed all CRNs, click Submit Changes.
  11. If the course you would like to register for is closed, you may add your name to a wait list.
  12. Click the Registration Fee Assessment link at the bottom of the page.
  13. Verify credit hours and tuition/fee totals.
  14. Click Select Payment Option and choose your preferred payment method.
  15. Confirm the Term and click Submit Info.
  16. Click Save Option and then click Continue.
  17. Read the message on the screen and click Agree.
  18. Print two copies of your Promissory Note, sign it, and submit it to Office of the Bursar by fax: (312) 341-6395, mail, or in person.  Keep one copy for your records.
  19. Click Finalize Registration.
  20. If paying by credit card, click Credit Card Payment; if not, click View/Print Your Schedule.

Registration by Fax

Chicago campus: (312) 341-3660
Schaumburg campus: (847) 619-7960

Registration by Mail

Roosevelt University
Office of the Registrar
425 S. Wabash Ave. Mezzanine - 1M14
Chicago, IL 60605 

Office of the Registrar
1400 N. Roosevelt Blvd. Room 125
Schaumburg, IL 60173

Walk-in Registration

Students may register in person at the Registrar's office of either campus. A fully completed Course Selection Worksheet signed by the student and the student's academic advisor is required. The Registration Code (also called "Alternate PIN" ) may be placed on the form instead of advisor's signature. Graduate students at the Business College are not required to provide the advisor's signature. Their Registration Code (Alternate PIN) is the student's 6-digit birth date in format : mmddyy.

Suspended students will have their registration canceled for any subsequent term if they have not been academically reinstated, and may not attend class(s) unless officially registered. Grades submitted by instructors will not be accepted for students not officially registered.

Chicago Campus

425 S. Wabash Ave., Room 1M14, Mezzanine
9:00 a.m. – 6:00 p.m. (M–Th)
9:00 a.m. – 5:00 p.m. (F)

Schaumburg Campus

1400 N. Roosevelt Blvd., Room 125
9:00 a.m. - 6:30 p.m. (M–Th)
9:00 a.m. - 5:00 p.m. (F)

How to Add/Change/Withdraw (Drop)/Waitlist a Course

Add Courses

  • Through the first week of classes:  Students may register for any open class for which they are eligible.  Students who have a registration code from their advisor are encouraged to register online whenever possible, however, students may register online, in person, via fax, or e-mail for any open class.  If the course is closed or waitlisted, both the instructor's permission and permission from an authorized college representative (department chair, assistant dean, or dean) are required.

  • After the first full week of class: Both the instructor's permission and permission from an authorized college representative (department chair, assistant dean, or dean) are required to add a class after it has been in session for a full week. Students may contact their academic advisor for help obtaining proper approval.

  • Open courses within a late start session: Students may continue registering for late start courses during the entire first week of the corresponding part of term.  The instructor's permission is not required.  Students who have a registration code from their advisor are encouraged to register online whenever possible, however, students may register online, in person, via fax, or e-mail for any open class for which they are eligible.

  • GuIDE Courses:  Students may transfer from a GuIDE course to an on-campus course during the first week of the on-campus course with the permission of the instructor of the on-campus course.

  • Individualized Sections: Individualized sections include thesis courses, dissertation courses, masters projects, independent studies, courses by arrangement, internships, and practicum courses.  Students may register until the term is 60% complete.  Term-specific information is available above.  All signatures indicated on the Individualized Section Registration Form are required.

  • Audit Grade Option: The audit option must be indicated at the time of registration or within set deadlines. These deadlines are listed for each session above.

  • Pass/Fail Grade Option: A student must submit a Pass/Fail Grade Option form, signed by an academic advisor, to the Registrar’s Office of either campus.

  • Continuation of Individualized Sections (0- or 1-credit for CCPA students): Students must submit a regular Course Selection Worksheet. Only the student's signature is required.

Problem Resolution

  • Pre-requisite and/or repeat course errors:  Students must contact their academic advisor to determine whether or not these registration restrictions can be lifted.

  • Bursar Hold: Students who are unable to register due to a Bursar hold must contact Office of the Bursar to resolve the hold.

  • Academic Standing: Registered students who enter a status of academic suspension will have their registration cancelled.  Students must be in good academic standing or on academic probation to attend classes.

Change Courses

In certain situations students may need to drop an unsuitable course and register for another one with the same number of credits in an even exchange.  Roosevelt University does not charge the student for such an exchange.  Dropping and adding of courses must be completed at the same time and all other relevant registration restrictions and timelines apply.

Waitlist a Class

The Wait List starts immediately after the maximum for the course is reached.  When you receive a message that the class is closed you may select the option of placing yourself on a wait list. The process is the same as for registration; just select “Wait List” from the drop down list in RU Access. Read more detailed information.

Withdraw from (Drop) a Course

The method of withdrawing from classes depends on how long the class has been in session at the time of withdrawal. Students may withdraw online (via RU Access), or by submitting a completed Change of Registration form to the Registrar's Office in person, via mail or fax by the date listed on the Important Dates page for the current term. 

Withdraw from a course with a 100% credit/refund; no grade recorded

Students may drop a course online (via RU Access), submitting a completed Change of Registration form in person, via mail or fax.  Those who are receiving financial aid (loans, grants, or scholarships) must obtain approval from a financial aid officer before dropping the course. If approval is not received, future aid may be jeopardized or funds may need to be repaid to the university.  Refer to Roosevelt University's refund schedule for the appropriate semester on the Important Dates page for specific dates for the current term. After the deadline listed in the schedule, students may only drop the course by submitting the completed form by fax, mail, or in person.

Withdraw from a course with a partial credit/refund; "W" grade recorded

After the deadline for the 100% credit/refund, students can no longer drop classes via RU Access.  It may only be done by submitting a completed form in person, via mail or fax. Students receiving financial aid (loans, grants, or scholarships) must obtain a financial aid officer’s signature on the Change of Registration form before submitting it to the Registrar’s Office.  A grade of "W" will be posted to the student’s record.

Registrar Policies

Grade Availability

In general, grades are due from instructors 5 days after the end of session. For shorter sessions (for example 5 or 6 day session) the grades are due 10 days after their end. If the due date falls on the weekend or holiday the deadline will be moved forward. Next day after the grades are due from instructors, Office of the Registrar posts them on RU Access.

The total number of credits earned, term GPA, and academic standing are not calculated immediately. Some calculations need to take place, before the total number of credits earned, term GPA, and academic standing can be recalculated.

Requests for official transcripts with the current semester grades posted, will be put on hold until the last step of the grading process is completed and the total number of earned credit hours, GPA, and academic standing are updated.

Audit Grade Option

Students may audit selected courses. The students are expected to attend classes consistent with the instructor’s attendance policy and may participate in any or all course requirements and examinations.

  • No academic credit will be granted for audited courses.
  • The grade of “AU” will be recorded on the student's academic record. It is a final grade and may never be changed.
  • The cost of an audited course is 50% of the regular tuition plus all applicable fees.
  • Credit hours for an audited course cannot be included in the credit hour load for financial aid eligibility.

Cancellation of Registration Due to Non-Payment

Payment or Payment arrangements for all term charges (tuition and all applicable fees) is required by:

  • December 15th for the Spring semester of each year
  • April 15th for the Summer semester of each year
  • July 31st for the Fall semester of each year

When the registration takes place after the dates listed above, payment is required at the time of registration, unless the student enrolls in a payment plan. If no payment arrangements are made, registration may be cancelled at the discretion of the University.

When payment is made after a registration was cancelled, the University will attempt to reinstate it.  However, the courses originally selected may be closed at that time.  Attending the class without being registered will not result in credit or a grade.

Late Registration & Fees

A late fee of $200.00 starts five (5) calendar days before the start of the session in which your class takes place. If the fifth calendar day falls on the weekend or holiday, the date is moved forward to the first weekday. This applies to all sessions except for the Online session (session 8).

During the first week of classes, students may still register for courses online without instructor permission, however, the $200.00 late registration fee still applies.  In the Summer terms, students may not register online during the first week of the session and instructor permission is still required to add a class after it has met once.

After the first week of class, registration cannot be completed online and requires permission from both the instructor and an authorized college representative.  The following may be accepted:

  • instructor and college representative signatures on Course Selection Worksheet
  • a note written and signed by the instructor and college representative
  • an email showing approval from both the instructor and college representative directed to the Registrar's Office in Chicago or Schaumburg.

Late Fees are not Assessed:

  • When a student is adding a course to an existing registration
  • To newly admitted students
  • To students registering for individualized sections such as: thesis, dissertations, independent studies, course by arrangements, internships and their continuation
  • To students registering for a GuIDE course 

Pass/Fail Grade Option

Undergraduate students may register for courses with a Pass/Fail grade option after obtaining an approval from their academic advisor.  A grade of “P” indicates a quality of work at the level of C or higher. The number of semester hours of such courses may not exceed one-half of the total semester hour load for that term.  The total number of semester hours with Pass/Fail grades should not exceed 30 semester hours.

Excluded from the Pass/Fail option

  • All ELP courses
  • ENG 101, ENG 102, ACP 101, and ACP 110
  • All courses in the major
  • Courses indicated as Minor requirements by the academic department
  • The supporting science courses for the Bachelor of Science degree
  • Music courses for Music and Music Education majors.
  • Major, core courses, and specific course requirements in the College of Business Administration.  Please contact your academic advisor for help.
  • Credit Hours/GPA

Credit hours for which the grade of "P" is received will be counted toward degree requirements, but will be omitted from calculation of the student’s grade point average.  However, a grade of "F" (Fail) will be included in the GPA calculation.

Withdrawing from a Course

In some cases, your advisor may recommend that you withdraw from a course in which you expect to receive a low grade.  A student may drop a course with a grade of “W” up to the 60% point of the semester, session, or course offering period.  It is important that you refer to the deadline for withdrawing from courses from the search tool above.

The date of withdrawal is the date the student drops a class online, or the date when the Office of the Registrar receives the official Change of Registration form.

Stopping attendance or notifying an instructor, advisor, or any other staff or faculty member is not considered an official withdrawal. It may result in receiving a failing grade and being responsible for the full tuition payment.

Students receiving financial aid (loans, grants, or scholarships) must obtain a financial aid officer's signature on the Change of Registration form before submitting to the Registrar's Office.

Late Withdrawal

A student wishing to withdraw from a course after the withdrawal deadline has passed may request an exception to the withdrawal policy by submitting a Petition for a Late W Grade form. Exceptions to this policy may be entertained because of extraordinary non-academic circumstances.  Approval must be received from the instructor of the course, the department chair and the dean.

Residency Requirement: Final 30-Hour Rule

All candidates for a Roosevelt University undergraduate degree must plan to take their final 30 credits at Roosevelt University. This “in residence” rule is required since the advanced work in the major normally occurs in the last year of the undergraduate program. The university-wide requirement in all colleges with undergraduate programs is as follows:

  • Students must take a minimum of their last 30 credit hours at Roosevelt University excluding the number hours in the exception request.

  • If a student wishes to seek exception to the residency requirement (Final 30-Hour Rule), an exception form must be submitted to the Office of the Registrar listing the school to be attended, the term of attendance and the reason for requesting the exception. The request must be approved by the student’s advisor, the department chair, the dean of the college, the vice provost for academic affairs before submission to the Office of the Registrar. The transfer credit cannot be added to the student’s academic record and/or applied towards graduation without a completed and approved Exception Request to the Residency Requirement-Final 30-Hour Rule form on file in the Office of the Registrar.

  • Exceptions will be made only for viable reasons. Please note that cost alone is typically not considered a legitimate reason.