In general, grades are due from instructors 5 days after the end of session. For shorter sessions (for example 5 or 6 day session) the grades are due 10 days after their end. If the due date falls on the weekend or holiday the deadline will be moved forward. Next day after the grades are due from instructors, Office of the Registrar posts them on RU Access.
The total number of credits earned, term GPA, and academic standing are not calculated immediately. Some calculations need to take place, before the total number of credits earned, term GPA, and academic standing can be recalculated.
Requests for official transcripts with the current semester grades posted, will be put on hold until the last step of the grading process is completed and the total number of earned credit hours, GPA, and academic standing are updated.
Audit Grade Option
Students may audit selected courses. The students are expected to attend classes consistent with the instructor’s attendance policy and may participate in any or all course requirements and examinations.
- No academic credit will be granted for audited courses.
- The grade of “AU” will be recorded on the student's academic record. It is a final grade and may never be changed.
- The cost of an audited course is 50% of the regular tuition plus all applicable fees.
- Credit hours for an audited course cannot be included in the credit hour load for financial aid eligibility.
Cancellation of Registration Due to Non-Payment
Payment or Payment arrangements for all term charges (tuition and all applicable fees) is required by:
- December 15th for the Spring semester of each year
- April 15th for the Summer semester of each year
- July 31st for the Fall semester of each year
When the registration takes place after the dates listed above, payment is required at the time of registration, unless the student enrolls in a payment plan. If no payment arrangements are made, registration may be cancelled at the discretion of the University.
When payment is made after a registration was cancelled, the University will attempt to reinstate it. However, the courses originally selected may be closed at that time. Attending the class without being registered will not result in credit or a grade.
Late Registration & Fees
A late fee of $200.00 starts five (5) calendar days before the start of the session in which your class takes place. If the fifth calendar day falls on the weekend or holiday, the date is moved forward to the first weekday. This applies to all sessions except for the Online session (session 8).
During the first week of classes, students may still register for courses online without instructor permission, however, the $200.00 late registration fee still applies. In the Summer terms, students may not register online during the first week of the session and instructor permission is still required to add a class after it has met once.
After the first week of class, registration cannot be completed online and requires permission from both the instructor and an authorized college representative. The following may be accepted:
- instructor and college representative signatures on Course Selection Worksheet
- a note written and signed by the instructor and college representative
- an email showing approval from both the instructor and college representative directed to the Registrar's Office in Chicago or Schaumburg.
Late Fees are not Assessed:
- When a student is adding a course to an existing registration
- To newly admitted students
- To students registering for individualized sections such as: thesis, dissertations, independent studies, course by arrangements, internships and their continuation
- To students registering for a GUIDE course
Pass/Fail Grade Option
Undergraduate students may register for courses with a Pass/Fail grade option after obtaining an approval from their academic advisor. A grade of “P” indicates a quality of work at the level of C or higher. The number of semester hours of such courses may not exceed one-half of the total semester hour load for that term. The total number of semester hours with Pass/Fail grades should not exceed 30 semester hours.
Excluded from the Pass/Fail option
- All ELP courses
- ENG 101, ENG 102, ACP 101, and ACP 110
- All courses in the major
- Courses indicated as Minor requirements by the academic department
- The supporting science courses for the Bachelor of Science degree
- Music courses for Music and Music Education majors.
- Major, core courses, and specific course requirements in the College of Business Administration. Please contact your academic advisor for help.
- Credit Hours/GPA
Credit hours for which the grade of "P" is received will be counted toward degree requirements, but will be omitted from calculation of the student’s grade point average. However, a grade of "F" (Fail) will be included in the GPA calculation.
Withdrawing from a Course
In some cases, your advisor may recommend that you withdraw from a course in which you expect to receive a low grade. A student may drop a course with a grade of “W” up to the 60% point of the semester, session, or course offering period. It is important that you refer to the deadline for withdrawing from courses from the search tool above.
The date of withdrawal is the date the student drops a class online, or the date when the Office of the Registrar receives the official Change of Registration form.
Stopping attendance or notifying an instructor, advisor, or any other staff or faculty member is not considered an official withdrawal. It may result in receiving a failing grade and being responsible for the full tuition payment.
Students receiving financial aid (loans, grants, or scholarships) must obtain a financial aid officer's signature on the Change of Registration form before submitting to the Registrar's Office.
A student wishing to withdraw from a course after the withdrawal deadline has passed may request an exception to the withdrawal policy by submitting a Petition for a Late W Grade form. Exceptions to this policy may be entertained because of extraordinary non-academic circumstances. Approval must be received from the instructor of the course, the department chair and the dean.
Repeated Course Policy
A student may repeat a course to improve a grade. This policy does not entitle the student to a retroactive degree or honors, and does not change the historical recording of academic standing. Depending upon circumstances, a repeated course may result in the following changes to the academic record:
Repeating Courses Taken at Roosevelt
- The grade achieved on the repeated course taken at Roosevelt is recorded on the academic record. While the grade from the first course remains on the record, only the course with the highest grade is used for the calculation of hours earned and in computing the GPA.
Repeating Courses Transferred to Roosevelt
- If a student completes a course at Roosevelt that was previously accepted as transfer credit and earns the same grade or higher for the Roosevelt course, the transfer course grade and hours will be removed from the academic record, excluded from the GPA, and will not count toward any degree requirements, so that duplicate credit is not granted.
- If a student completes a course at Roosevelt previously accepted transfer credit and earns a grade lower than the Roosevelt course, the Roosevelt grade and hours will remain on the academic record for computing the GPA. The grade for the transfer course will remain on the record; however, the hours will be removed so that duplicate credit is not granted.
Repeating Roosevelt Courses at Another Institution
- If a student earns an “F” grade for a Roosevelt course, repeats the course at another institution, and the course is accepted as transfer credit by Roosevelt, the Roosevelt course remains on the academic record with the grade; and both the grade and hours for the transfer course are recorded.
- If a student repeats a Roosevelt course at another institution, earns a higher grade for the transfer course, and the course is accepted as transfer credit by Roosevelt, the Roosevelt grade and hours will remain on the academic record for computing the GPA. The grade for the transfer course will be entered on the academic record; however the hours will be removed so duplicate credit is not granted.
- If a student repeats a Roosevelt course at another institution, and earns the same grade or lower, the transfer course will not be accepted or will be removed from the academic record if accepted previously.
All students wishing to repeat a course should consult with the Office of Financial Aid to determine what, if any, financial aid implications there are for repeating a specific course.