Search Roosevelt University
Grad Hat

Current Students: Graduation Application and Deadline Information

More in this section...

Ready to graduate? Carefully review the information below. We look forward to seeing you at commencement!

An application is required for degree processing and posting. Attending the commencement ceremony is optional and separate from the graduation application and the conferral of a degree. Please apply for the graduation term in which you will complete requirements for your degree.

Be sure to review the Graduation Checklist below prior to completing your graduation application.

Questions that are not answered here? Get in touch with Graduation Services:

Phone: 312-341-3591
Email: graduation@roosevelt.edu.

All calls and emails are returned in the order they are received.

Application Deadlines

Fall 2017 Application Deadlines

RU Access Online Application Deadline: June 10, 2017 - September 8, 2017
Late Application Deadline Information*: September 9, 2017 - November 3, 2017**
*A $100 late fee will be charged for all applications received after September 8, 2017.
Degree Conferral Date: December 16, 2017 (Date that will appear on the diploma)
Commencement Ceremony Date: December 15, 2017
All degrees posted and transcripts available: January 31, 2018
(This is the final date for degree posting. Degrees are posted every Friday until the final posting date.)

 **The deadline to have your name listed in the commencement program is November 3, 2017.

Spring 2018 Application Deadlines

IMPORTANT UPDATE:  We are very excited to have the College of Pharmacy join University Commencement in May 2018.  With the addition of our PharmD graduates and their guests, the May ceremony will be a ticketed event.   The number of tickets provided will be based on the number of graduates in attendance, so be sure to note on your graduation application if you plan to attend.  Once the spring 2018 online application closes, we will ask you to confirm the RSVP for the event.  For those unable to attend, all ceremonies will be available via webcast.

RU Access Online Application Deadline: September 9, 2017 - January 26, 2018
Late Application Deadline Information*: January 27, 2018 - April 3, 2018**
*A $100 late fee will be charged for all applications received after January 27, 2018.

If you plan on attending the May 11th ceremony, be sure to get your late application in by March 2 to ensure you have the full allotment of tickets for your guests.  If not attending the ceremony, you have until April 3.

Ceremony Participation Request Deadline:
March 2, 2018 (no exceptions)
Students graduating in a subsequent term may petition to walk in the May ceremonies.  Approval based on available seating.
Degree Conferral Date: May 7, 2018 (date that will appear on the diploma)
Commencement Ceremony Date: May 11, 2018
Ceremony RSVP Deadline
March 2, 2018 (link sent to your Roosevelt email)
All degrees posted and transcripts available: May 31, 2018
(This is the final date for degree posting. Degrees are posted every Friday until the final posting date.)

 **The deadline to have your name listed in the commencement program is April 3, 2018.
Pharmacy RU Access Online Deadline: January 05, 2018 - February 16, 2018
Pharmacy Late Application Deadline*: February 17,  2018  - 28, 2018
PharmD Ceremony and Conferral Date: May 11, 2018

Summer 2018 Application Deadlines

RU Access Online Application Deadline: January 27, 2018 - June 8, 2018
Late Application Deadline Information*: June 9, 2018 - July 31, 2018
*A $100 late fee will be charged for all applications received after June 8, 2018.
Degree Conferral Date: August 17, 2018 (date based on the latest part of term)
Commencement Ceremony Date: December 14, 2018
Summer Graduate names will appear in the December commencement booklet.
All degrees posted and transcripts available: September 7, 2018
(This is the final date for degree posting. Degrees are posted every Friday until the final posting date.)

Fall 2018 Application Deadlines

RU Access Online Application Deadline: June 9, 2018 - September 7, 2018
Late Application Deadline Information*: September 8, 2018 - November 3, 2018**
*A $100 late fee will be charged for all applications received after September 8, 2018.
Degree Conferral Date: December 15, 2018 (Date that will appear on the diploma)
Commencement Ceremony Date: December 14, 2018
All degrees posted and transcripts available: January 31, 2019
(This is the final date for degree posting. Degrees are posted every Friday until the final posting date.)

 **The deadline to have your name listed in the commencement program is November 3, 2018.
Steps for completing a graduation application (includes late application information)

Most students can apply for graduation online through RU Access, but there are exceptions. For exceptions, please see the section below, "Who cannot apply online?" If you do not complete all requirements by the end of the term, we will roll your application to the next term.

Steps to apply for graduation through RU Access

  • Log in to RU Access
  • Click on Registration and Other Student Services.
  • Click on Student Records.
  • Click on Graduation Application.
  • First screen will be the Curriculum Selection. Before you can proceed to the Graduation Application, you must select the term that displays your current degree program. This is to make sure your application reflects the correct degree and major information. For most this is the most recent term listed at the top of the drop down menu, and may not necessarily be the term of your graduation.
    Once you select the term, click submit and you will be guided through the rest of the Graduation Application.
  • Read the directions carefully and view your degree and address information. If all is correct, checkAccept Application button.
    • Please note: The application does not currently allow for the addition of a middle name if not previously provided. You can request to add one via graduation@roosevelt.edu.
  • Click Submit.

To view your existing application

  • Log in to RUAccess
  • Click on Registration and Other Student Services.
  • Click on Student Records.
  • Click on Graduation Application.
  • Select the latest curriculum term: For most this is the most recent term listed in the drop down menu, and is not necessarily the term in which you will be graduating.
  • You will get an error message: "No curricula available for graduation application". Under the blue line between your options to "View Transcripts" and "Student Information" is the link to "View Graduation Applications".
  • Click the "View Graduation Applications" and review your application. If anything needs to be changed contact Graduation Services at 312-341-3591 or at graduation@roosevelt.edu.

Exceptions: Who cannot apply online?

  • Students applying for multiple degrees for the same graduation date should download an application and submit it to the Registrar's Office at either campus in person, by mail or fax.
    • Application for Graduation for Second Degree
  • Students applying for a credential should download an application and submit it to the Registrar's Office at either campus by mail, fax, or in person.
  • Students in the PsyD or PhD programs applying for a non-terminal Masters Degrees. Please contact your department to complete your application by deadline.

Applying for late graduation

  • Fill out the Late Graduation Application.
  • All late applications must be completed via electronic form for department approval.
  • You will be instructed via email to pay the fee once your application has been approved. If you will not complete degree requirements a fee will not be charged. Your application will be moved to the next term.
  • A $100 late application fee applies.

Participation in Commencement

Roosevelt University holds ceremonies in May and December. Eligibility for participation in Commencement is as follows:

  • Fall graduates participate in the December Commencement.
  • Spring graduates participate in the May Commencement.
  • Summer graduates participate in the December Commencement.

Additional Graduation Services

Frequently Asked Questions about Graduation and Processing

When can I apply for graduation? 

You will not automatically be signed up for graduation once you near completion of your degree requirements. You must fill out an application. You should speak with your advisor when you are nearing completion to better determine your term of graduation.

Have questions about the process? See the Graduation Checklist below.

What if I miss the RU Access application deadline?

If you miss the Ru Access application deadline you can apply via late application. All late applications received after the RU Access deadline will be charged a $100.00 late fee. No Exceptions. Late applications can be completed online and are sent to Graduation Services for processing. You will receive an email confirmation when the application is received, accepted, and when your department issues a graduation status. Applications must be submitted to Graduation Services by the posted late application deadline.

Do I need to complete an application if I am not participating in the commencement ceremony?

Yes. The graduation application is primarily for the processing and posting of your degree. You can indicate on the electronic application if you do/do not wish to participate in the ceremony.

If you selected "no", "undecided", or "no response" and have since changed your mind, you can attend one of the Salute to Graduates events to check in for the ceremony or contact Graduation Services via graduation@roosevelt.edu.

Where do I complete the Graduation Survey?

Your feedback is requested on the graduate survey and is important for the university to keep abreast of employment trends among Roosevelt University graduates and to summarize data about the educational experience at the university. Your personal, individual information will NEVER be released. Federal privacy laws prohibit Roosevelt University from releasing personally identifiable data. Please complete this survey as part of your graduation application process. For accuracy, please only complete the application in the term of your graduation. The link will be updated for every graduation term.

Where do I complete my exit counseling for financial aid?

Find information on exit counseling.

What is the difference between Commencement and Graduation?

Commencement is the ceremony and Graduation is the official posting and reporting of your degree. Participation in the ceremony does not mean you have graduated. You have officially graduated once your degree has posted to your transcript.

In order to receive your diploma or official transcripts all balances must be paid in full. Your degree will still be posted and verified.

How soon after graduation are diplomas released?

Diplomas are ordered once the degree posting date has passed. Each posting date is listed along with the application deadline information and can he found on the Graduation Services page. All diplomas are mailed and take approximately 3-4 weeks for processing and delivery.

Graduates will receive an email from Graduation Services requesting any updates to their diploma names and/or address information prior to mailing. An email will also be sent once the diploma has shipped.

It is important you keep your address up to date and make changes as needed prior to the mailing of your diploma. If you do not update your address by the requested date, you will have to wait for the diploma to be returned to campus or pay to have another re-ordered.

How do I know if I have Honors?

Franklin Honor Society (Undergraduate level only):  Roosevelt students graduating with a GPA of 3.75 or higher become members of the Franklin Honor Society of Roosevelt University upon graduation. 

The Franklin Honor Society was founded in 1956, on the 250th anniversary of Benjamin Franklin’s birth. In the words of its charter, the objective of the Society “is to emphasize scholarship, character, and ideals of the students of Roosevelt University, and by recognition of students through election to membership, to stimulate the open-minded search for truth, the appreciation of intellectual excellence, and to foster the democratic spirit which were outstanding qualities of Benjamin Franklin.” 
Inductees receive honor cords to wear with their graduation regalia. Membership in the Franklin Honor Society will be recorded in the Commencement program.

Departmental Honors:  Departmental honors is awarded to undergraduates based on their performance and grade point average within their major.  Departmental honors is offered through several departments within the College of Arts and Sciences.

Will my major show on my diploma?

No. Diplomas only display the degree earned. Majors, minors, and concentrations appear on the official transcript.

How do I request a Duplicate Diploma?

Graduates needing a duplicate diploma can complete the Duplicate Diploma Request form. There is a $50.00 fee for domestic shipping and a $100.00 fee international shipping. Payment for this service may be done online.

How Do I Request a Duplicate Paralegal Certificate?  

Graduates of the Paralegal Certificate Program must contact Rebecca Dreyfuss at rdreyfus@roosevelt.edu for a copy of their certificate. There is a $25.00 fee for a duplicate paralegal certificate. Payment for this service should be submitted online.

Can a friend or family member pick up my diploma and/or transcripts?

Yes. We must have an email or letter granting permission to the individual for pick up. This letter or email must contain your ID#, full name, and the name of the person picking up the items.

What happens if I owe a balance at the end of the term?

If a balance is owed at the time graduation, diplomas and transcripts will not be released. Once the balance is paid in full, please contact Graduation Services at 312-341-3591 to have your diploma released. Once the hold is released you will be able to order transcripts online.

How do I obtain an Apostille?

Graduates needing to have a diploma or transcripts certified by Roosevelt and the State of Illinois would need to complete a request for an Apostille. There is a $30.00 processing fee in addition to fees related to any documents needing to be notarized. Completed forms are to be submitted to Graduation Services or the Office of the Registrar. Payment for this service may be done online.

Graduation Checklist

Graduation Services is the last office to review your record.  We process your application when your final grades and GPA have posted to your record, so it is imperative for you to be familiar with your requirements and make sure you have what you need to graduate. Below are some helpful tips to make sure your degree processing runs smoothly.

Step 1: Meet with your advisor

Meeting with your advisor prior to applying for graduation is a good idea to make sure there are no surprises in your last semester. Below are some things to consider:

  1. Will you meet the required hours for the degree at the end of the term?
    • Undergraduates need to have a minimum of 120 hours by the end of their graduating term. Graduates and Doctoral students require 30-60 hours.  Hours will vary depending on degree program, please review the catalog for your specific degree requirements. 
  2. Will you meet the minimum GPA requirement?
    • Undergraduates are required to have a minimum GPA of 2.0 by the end of their graduating term.
    • Graduate and Doctoral students are required to have a minimum GPA of 3.0 and no more than two C grades are allowed on your record.  Grade requirements may vary in your degree program, please refer to your catalog for more specific requirements.
  3. Did you or will you transfer credit?
    • Did you have the official transcripts sent to Roosevelt University?
    • Were the hours completed in your last 30 hours at Roosevelt? If no, did you complete a 30 Hour Exception form?
  4. Does your record reflect the correct major, minor, and/or concentration*?
    • Did you complete a change of program form?  You cannot add/declare minors, majors, or concentrations after the degree has been posted.  Once a degree is awarded and reported to the National Student Clearinghouse the record is final.

Step 2: Did you complete a Degree Check?

If you are an undergraduate in the College of Arts and Sciences or the College of Business, please read further.  If you are not, the degree check is completed within your department, please move to Step 3.

Undergraduates in the College of Arts and Sciences and the College of Business are required to complete a degree check with their graduation application.  Your department reviews your major requirements, but the Assistant Registrar of Credit Evaluation makes sure you have met or will meet degree requirements at the end of your graduation term.

You may complete the degree check prior to submitting your graduation application or after, but  both are required to ensure the processing and posting of your degree. 

Step 3: Complete the Graduation Application Process via RU Access

In order to have your degree posted to your transcript you must first apply for graduation by the appropriate deadline.  Once the online RU Access application closes, you will receive an e-mail from Graduation Services providing more detailed information about commencement and purchasing graduation materials.

Participation in the ceremony is optional, but a graduation application is required in order to process and post your degree.

A $100 late fee will be applied to applications accepted after the listed application deadline.

Step 4: Complete the Career Development Graduation Survey

Your feedback is requested on the Graduation Survey and is important for the university to keep abreast of employment trends among Roosevelt University graduates and to summarize data about the educational experience at the university. Your personal, individual information will NEVER be released. Federal privacy laws prohibit Roosevelt University from releasing personally identifiable data.  For accuracy, please complete this survey as part of your graduation application process.  A new survey will be released for each graduation term. Take the survey now.

Step 5: Frequently check your Roosevelt email

Graduation Services will only send correspondence to the Roosevelt University email.  If you do not check this regularly, please be sure to have this email forwarded to the email address you use the most.  Keep in mind Roosevelt email is the primary source for communication and we do not want you missing out on important events or deadlines. 

Graduation Services will send updates regarding:

  • Your graduation status.  Once your department reviews your record an email is generated and sent to your Roosevelt email.
  • Important deadline information
  • Cap and gown purchasing information
  • Commencement details
  • Diploma mailing information

Step 6: Familiarize yourself and bookmark important graduation sites

Graduation Services is always updating information on our web sites.  It is important to stay in the loop.  The following pages are always at your fingertips should you, your family members, or guest have any questions:

More importantly, Graduation Services is here to help. If you have any questions, please feel free to contact us:

Graduation Services
Visit Us: 425 S. Wabash Room 324
Phone: 312-341-3591
Email: graduation@roosvelt.edu