Roosevelt University is committed to offering an environment for working and learning in which students are treated with respect, dignity, and equal opportunity. University student employment promotes student engagement, strengthens connections to the Roosevelt community, enhances student life and success, provides professional development and training opportunities, and offers services and experiential learning along with financial support.
All students must stay enrolled in a minimum amount of credit hours in order to be eligible for employment during an academic term with Roosevelt University. Students must maintain each of the listed criteria during the term that they are employed:
Students who do not maintain minimal enrollment with Roosevelt University automatically terminate their eligibility for student employment and will be terminated from any student positions they hold. The Student Employment Program monitors student enrollment status throughout the year.
International students are eligible for employment as long as they meet the Enrollment Minimums during the term they are employed, as well as the following components:
International students without an SSN may apply for one with the help of the Office of International Programs, but must first locate and be offered a job at Roosevelt University. See more information on applying for an SSN and obtaining work authorization from the Office of International Programs.
International students are ineligible to receive FWS funds through the Federal Work Study Program due to their non-citizenship status.
The Federal Work Study (FWS) Program is a federally funded financial aid program that gives eligible students the opportunity to earn the amount of their FWS Award as income through employment with the university, as well as work experience. Students may determine if they are eligible to participate in the FWS Program by reviewing their financial aid offers to see whether they have been offered the FWS Award for that academic year.
Handshake (roosevelt.joinhandshake.com) is an online job board available to Roosevelt University students and alumni to locate employment within and outside of the university. All available student jobs at Roosevelt University are posted to Handshake for current students to see and apply to. Students who are interested in on-campus employment (including students who have been awarded the Federal Work-Study grant) can search, locate, and apply to positions on our online campus job board and system, Handshake. All students must apply for positions through Handshake in order to be eligible for any Student Employment positions. Students will not need to reapply for the subsequent Spring and Summer term if the job posting indicated that the job is for the full academic year, however, students returning to a position, must re-apply every academic year to that position via Handshake.
In order to log into Handshake, use your RU Net ID and password. Students who need help logging onto Handshake or operating it may contact Student Jobs (studentjobs@roosevelt.edu) for assistance and guidance. Please ensure that a resume is uploaded to your Handshake account, as a resume is always required to apply to any of our on-campus positions.
Students should expect the possibility of being invited to a job interview after they have applied to a job. Job interviews allow the hiring department and hiring manager to learn more about the student, their skills, and experiences, prior to making a decision on whether to offer the job to the student. Conversely, job interviews allow students to learn more about the hiring department and the job itself, prior to accepting an offer and actually working.
Students are expected to approach interviews professionally as interviews are often a student's first and only impression on the hiring department which they will use to gauge a student's work ethics and personality. Students should also prepare for what they will say in a job interview by having a general idea of what questions may be asked and how they can best respond. Students should have a good understanding of themselves, their skills, their experiences, their achievements, and abilities, prior to entering the job interview. Whether the interview is held in person or virtually, students should wear business casual or business formal attire to present themselves in a professional manner.
After a job interview has occurred, students can expect to hear back from the hiring manager on whether or not they would like to offer them the job. If offered, the hiring manager will provide students the next step in the hiring process.
Students with questions on what to expect during a job interview or would like to practice their job interviewing skills may contact the Office of Career Services (career@roosevelt.edu) for answers, assistance, and guidance.
Should students choose to accept a job offer, the hiring department will then provide them the next steps in order to finalize and process their hiring. The next step is the verification of whether the student has completed New Student Employee Onboarding and the submission of the student's hiring paperwork, both to be done by the department.
Students who are being hired by Roosevelt University for their first time are required to complete a onetime new employee orientation session called New Student Employee Onboarding. Onboarding is hosted and conducted by the Student Employment Program throughout the year. This session enables the university to:
The Student Employment Program will reach out to students to start and complete Onboarding. Once a student has completed Onboarding, the student will then wait to receive work authorization via email from the Student Employment Program, permitting them to begin working. A copy of this authorizing email will also be sent to the hiring department.
Returning Student employees who have previously completed New Student Employee Onboarding are only required to complete the mandatory compliance trainings once every calendar year – they do not need to redo Orientation, I9 verification, or tax forms. Once/if the student has completed the mandatory compliance trainings, the student will then wait to receive work authorization via email from the Student Employment Program, permitting them to begin working. A copy of this authorizing email will also be sent to the hiring department.
At the beginning of a student’s employment, the student and their supervisor should take time to clearly discuss and align on expectations for the student’s role. This is an opportunity for the student to understand what success looks like and ask any questions they may have. The student’s supervisor will also review important departmental policies and highlight key procedures outlined in the Student Handbook. Becoming familiar with these resources early on will help the student navigate their responsibilities confidently and ensure compliance with program standards.
Student employees are expected to consistently perform their job duties to the best of their ability and maintain open communication with their supervisor. If a student employee encounters challenges or feels uncertain about their responsibilities, they should seek clarification and guidance promptly. If a supervisor identifies concerns about a student’s performance, the student can expect a constructive conversation aimed at helping them succeed. This discussion may include specific feedback, clarification of expectations, and steps to support improvement.
Students and supervisors are expected to uphold the highest standards of respect, integrity, and honesty in alignment with the Student Code of Conduct and the Employment Code of Conduct. In the event of recurring conflicts between either party, the matter must be promptly reported to the Student Employment Program (studentjobs@roosevelt.edu) for documentation, guidance, and mediation. The Student Employment Program remains committed to providing resources and support to both students and staff to ensure a positive and productive working environment.
| SU | M | T | W | TR | F | SA | |
|---|---|---|---|---|---|---|---|
| Pay Cycle 1 | Day 1 | ||||||
| Day 14 | |||||||
| Pay Cycle 2 | Day 1 | Pay Day for Cycle 1 | |||||
| Day 14 | |||||||
| Pay Cycle 3 | Day 1 (Start of Cycle 3) | Pay Day for Cycle 2 |
No person shall be discriminated against regarding the terms and conditions of their employment on the basis of age, ancestry, citizenship, color, creed, disability, gender, gender identity, genetic information, marital status, military status, national origin, parental status, pregnancy, race, religion, sexual orientation, source of income, unfavorable discharge from military service, veteran status, as a result of being the victim of domestic or sexual violence or other classes protected by law. An Employee who violates this Policy will be subject to disciplinary action, up to and including termination. This policy shall extend to recruitment, hiring, training, compensation, promotion, demotion, transfer, layoff, termination, and other terms and conditions of employment. This policy includes the commitment to maintaining a work environment that is free from unlawful harassment.
The Roosevelt University Code of Student Conduct makes explicit those activities which are contrary to the general interest of the Roosevelt community or which threaten to disrupt the teaching and learning which members of community are engaged. Students enrolled in the university are expected to conduct themselves in a manner compatible with the university's function as an educational institution.
Roosevelt University strives to create a positive work environment that values employees as individuals, meets their needs, and respects their rights. University employees are expected to meet their responsibilities to be productive contributors to the mission of the University, support the areas in which they work, and conduct themselves in a manner compatible with the University's function as an educational institution.
The Family Educational Rights and Privacy Act (FERPA) was executed in 1974 "to protect the privacy of education records, to establish the right of students to inspect and review their education records, and to provide guidelines for the correction of inaccurate and misleading data through informal and formal methods."
Roosevelt University is committed to providing a safe and secure learning and working environment for all students, faculty and staff. Roosevelt University subscribes to a zero tolerance policy for sexual violence. The members of our community have the right to be free from harassment, abuse, violence or threats of violence on and off campus. Title IX is there to protect college students from discrimination of any kind based on sex. This extends, of course, to those who are victims of sexual assault and sexual misconduct.
University policy prohibits the unlawful manufacture, dispensation, distribution, sale, possession or use of a controlled substance or alcohol by students, faculty and staff in the workplace or while conducting University business or activities. Consistent with federal, state and local laws, the University will impose disciplinary sanctions upon students and employees who violate this policy. Students in violation of the policy may be required by the University to receive treatment, change housing assignments, or be suspended or expelled. Faculty and staff in violation of this policy may be required to receive treatment. The University may exercise disciplinary actions against faculty and staff in violation of this policy, up to and including termination.
Roosevelt University is committed to the preservation of the dignity and worth of all members of the University community. To ensure an environment for working and learning in which all individuals (faculty, staff, students, and visitors) are treated with respect, harassment in any form is unacceptable and cannot be tolerated. Retaliation is also prohibited against persons filing a complaint, reporting a case of harassment, witnessing a case of harassment or cooperating in an investigation. An Employee who violates this Policy will be subject to disciplinary action, up to and including termination. A Student who violates this Policy will be deemed to have violated the Student Code of Conduct and will be subject to disciplinary action, up to and including expulsion.
Roosevelt University recognizes its obligation to its employees and constituents to maintain the highest ethical standards. To protect the integrity of the University's learning community, and to ensure the highest standards of conduct by and among members of the University community, the University will investigate any alleged Improper Activity by its employees or students. Anyone found to have engaged in an Improper Activity is subject to disciplinary action by the University up to and including dismissal or expulsion, and civil or criminal prosecution when warranted.
All injuries that occur on the job, however minor, must be reported to Campus Safety immediately or as soon as physically possible. Campus Safety will then complete an accident/incident report form and send the incident report to the Office of Human Resources within 24 hours of the incident. The Human Resources department will then file the report with the University's Workers' Compensation carrier for processing.
Students discuss any problems with their immediate supervisor. If the supervisor is not available or if the student is not comfortable speaking with their supervisor, the student should contact The Student Employment Program (studentjobs@roosevelt.edu). Students may be asked to submit a brief written summary to address their concerns to The Student Employment Program.
For a complete list of all student policies, please see the Student Handbook.
Students are at-will employees in the state of Illinois and can have their jobs terminated at any time for any reason without prior notice. Both the student and employing department will receive notification in writing of the termination when initiated by the Student Employment Program. Reason for termination and the effective date will be given.
Student employees are entitled to a pay out of unused accrued Chicago paid leave time upon exiting the University.
There are broad categories under which a student termination could fall:
A student may discontinue their employment at any time without penalty if a two-week courtesy notice is given to their supervisor. The student should submit a written resignation directly to their supervisor, informing them of their intent to resign and the future date they expect to cease working.
Student employment may be terminated for violations of Roosevelt University’s Code of Student Conduct. Serious infractions that warrant immediate dismissal will be subject to disciplinary review. If an employee’s behavior is disrespectful or harmful to a student, colleague, community member, work group, or the University, the supervisor will review the incident with the employee. All relevant facts and circumstances will be considered, and if an issue is identified, appropriate coaching or support will be provided to help resolve the situation. The type and extent of assistance will vary based on individual circumstances.
Nothing contained in this Handbook creates any contractual rights or obligations. Student employment at Roosevelt University is at will, which means that the University may terminate the employment relationship at any time. Roosevelt University reserves the right to modify, suspend, or discontinue any policy, benefit, procedure, or practice described in this Handbook at any time and in its sole discretion.