Scannable/Electronic Resumes
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Scannable Resumes

Scannable resumes are different from resumes read by humans. To begin with, instead of being read, the resume is scanned into a database and a computer search is done using key words that are essential to the position. Contact the potential employer to find out if they want a scannable version of the resume.

It is essential that nouns be highlighted instead of verbs. For example, if the available position is for an accountant, key words might be: Bachelor of Science in Accounting, accounts payable, accounts receivable, CPA. If your resume doesn’t have the right key words, your resume will not come up as a match in the search.

Unfortunately there is no way to know what key words are going to be used other than the words used in the initial job description. Read that description carefully and include those words that are appropriate.

Place your key words in a “Key Words” or “Highlights of Qualifications” section. The scanner will be able to pick up the words easier.

The following format rules also apply for a scannable resume:

• Use common, non-decorative typefaces
• Use font sizes 10-14
• If you will be submitting a paper copy, use light, standard size paper printed on one side
• No italics, underlining, or bolding
• No graphics
• No bullets or lines
• No staples
• Align all the text on the left-hand side of the page, don’t worry about length

Electronic/Email Resumes

It is pretty common practice now to email your resume to potential employers. You can send your resume is several ways.
Include it in the text of the email. If you do this, the format rules for the scannable resume apply.
Some employers will take attachments. A PDF is recommended and you still want to include key information in the text of the email in case the employer has any trouble opening the attachment.

File Formats

Some employers may specify the format they would like you to use to submit the resume. If the recipient has an older word processor that may ask you submit it in “plain text/ ASCII plain text”. You will want to save your resume in a text only format, indicated by a “.txt” after the name. The system will not read any formatting.

Other employers may say the resume may be submitted in “rich text format”. This format supports bolding, bullets, lines, etc. This is fairly common now and it probably safe to assume that you can send the resume in this format unless otherwise indicated. If you have any questions on the appropriate format to use, ask the employer.

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