Leave for Union Business
Clerical Union Employees | Human Resources

Information from this section comes directly from the clerical union contract. View the entire document (PDF, 101K).

Except where otherwise noted in this Article, a copy of the request for leave, approved by the supervisor, must be submitted to the Office of Human Resources. The reason for leave must be included in the request. When at all possible to do so, a written request for any leave of absence will be provided by the employee at least two (2) weeks prior to the start of the leave. When at all possible to do so, extension of leave must be requested in writing at least two (2) weeks before the leave is scheduled to end. Unless otherwise noted, employees on leave must pay the employee contributions/premiums for fringe benefits they wish to continue.

Section 9. Leave for Union Business

A. Upon request by the Union and upon ten (10) working days written notice, employees shall be granted leaves of absence without pay or loss of seniority for Union business. Seniority for such an employee will continue to accrue for two weeks.

B. The University agrees to grant an unlimited leave of absence to an employee who has been selected to perform work for the Union. Employees granted such leave shall return to a job at the same grade. The employee shall give thirty (30) days’ notice before returning to work. Such leave will be without pay and benefits and without loss of seniority

C. A leave of absence for up to six (6) months for union business shall be granted to an employee with three (3) or more years’ seniority who presents reasonable cause for such leave. The request for leave must be approved by the supervisor and the Director of Human Resources. The employee shall return to the same job. Such personal leave shall be without pay and benefits and without loss of seniority.

D. Personal leave for union business may be extended for six (6) months due to extenuating circumstances. Requests for extension must be submitted to the Director of Human Resources for approval. In the event the employee desires to return sooner than the original date of return, the employee shall give at least two (2) weeks’ notice to the supervisor in writing. The employee shall return to the same job.

Article XI, Section 6 Payment of Insurance Premiums While on Leave of Absence

C. For those employees for whom the University is continuing insurance benefits on a reimbursement basis, the employee agrees to reimburse the University for the premium(s) no later than the 10th of the month for which the premium(s) is applicable. Failure to make such payment in a timely manner will eliminate any obligation by the University to continue the employee’s insurance coverage(s) effective with the month for which payment is not received on a timely basis

Human Resources | Benefits | Clerical Union Employees