Study Leave
Clerical Union Employees | Human Resources

Information from this section comes directly from the clerical union contract. View the entire document (PDF, 101K).

Except where otherwise noted in this Article, a copy of the request for leave, approved by the supervisor, must be submitted to the Office of Human Resources. The reason for leave must be included in the request. When at all possible to do so, a written request for any leave of absence will be provided by the employee at least two (2) weeks prior to the start of the leave. When at all possible to do so, extension of leave must be requested in writing at least two (2) weeks before the leave is scheduled to end. Unless otherwise noted, employees on leave must pay the employee contributions/premiums for fringe benefits they wish to continue.

Section 4. Study Leave - Employees shall be entitled to twelve (12) months’ leave without pay for study purposes at the completion of each five (5) years’ seniority. Such leaves may not be cumulative. Employees on study leave shall retain full employee status, without loss of seniority and shall be entitled to the free and reduced tuition provided in Article IX and use of facilities. An employee on study leave shall not receive any other benefits. However, an employee can choose to continue life, medical and dental benefits to which he was entitled by paying 100 percent of the premiums while on study leave. Employees returning from study leave shall return to the same job.

In the event an employee desires to return sooner than the original date of return, the employee shall give a least two (2) weeks’ notice to the Office of Human Resources in writing. He shall return to the same job only if the position is open within thirty (30) days prior to his date of return.

Section 6. Payment of Insurance Premiums While On Leave of Absence

A. The University will pay the life, disability, and its share of medical insurance premiums, as specified under Article XI, Section 2, for employees on maternity, paternity, and sick leave for a period of up to four (4) months after the leave begins.

B. The University will not be obligated to either pay or continue insurance benefits for an employee who is on any leave(s) longer than one (1) year.

C. For those employees for whom the University is continuing insurance benefits on a reimbursement basis, the employee agrees to reimburse the University for the premium(s) no later than the 10th of the month for which the premium(s) is applicable. Failure to make such payment in a timely manner will eliminate any obligation by the University to continue the employee’s insurance coverage(s) effective with the month for which payment is not received on a timely basis.

Human Resources | Benefits | Clerical Union Employees