Personal Leave
Clerical Union Employees | Human Resources

Information from this section comes directly from the clerical union contract. View the entire document (PDF, 101K).

Except where otherwise noted in this Article, a copy of the request for leave, approved by the supervisor, must be submitted to the Office of Human Resources. The reason for leave must be included in the request. When at all possible to do so, a written request for any leave of absence will be provided by the employee at least two (2) weeks prior to the start of the leave. When at all possible to do so, extension of leave must be requested in writing at least two (2) weeks before the leave is scheduled to end. Unless otherwise noted, employees on leave must pay the employee contributions/premiums for fringe benefits they wish to continue.

Section 6. Personal Leave

A. Personal leaves cannot be taken for the purpose of accepting another job. A request for personal leave must be submitted to the supervisor in writing at least ten (10) working days prior to the effective date of the leave except for an emergency. An employee returning from leave must give at least two (2) weeks’ notice to his supervisor.

B. A leave of absence up to ninety (90) days, for personal reasons, shall be granted employees with at least six (6) months’ seniority, who present reasonable cause for such leave. Such leave shall be without pay and benefits and without loss of seniority. Upon return, the employee shall return to the same job.

C. A leave of absence up to six (6) months, for personal reasons, shall be granted to an employee with four (4) or more years’ seniority, who presents reasonable cause for such leave. The request for leave must be approved by the supervisor and the Director of Human Resources. The employee shall return to the same job. Such personal leave shall be without pay and benefits and without loss of seniority.

D. Personal leaves, as defined in paragraphs B and C, may be extended for an additional same maximum length of time due to extenuating circumstances. Requests for extension must be submitted to the Director of Human Resources for approval.

In the event an employee desires to return sooner than the original date of return, the employee shall give at least ten (10) working days written notice to the supervisor.

Section 6. Payment of Insurance Premiums While On Leave of Absence

A. The University will pay the life, disability, and its share of medical insurance premiums, as specified under Article XI, Section 2, for employees on maternity, paternity, and sick leave for a period of up to four (4) months after the leave begins.

B. The University will not be obligated to either pay or continue insurance benefits for an employee who is on any leave(s) longer than one (1) year.

C. For those employees for whom the University is continuing insurance benefits on a reimbursement basis, the employee agrees to reimburse the University for the premium(s) no later than the 10th of the month for which the premium(s) is applicable. Failure to make such payment in a timely manner will eliminate any obligation by the University to continue the employee’s insurance coverage(s) effective with the month for which payment is not received on a timely basis.

Human Resources | Benefits | Clerical Union Employees