Roosevelt University in Chicago, Schaumburg and Online - Logo

Withdrawing from Classes

Policy & Procedures

Withdrawal Policy:  

In some cases, your advisor may recommend that you withdraw from a course in which you expect to receive a low grade.  A student may drop a course with a grade of “W” up to the 60% point of the semester, session, or course offering period.  It is important that you refer to the deadline for withdrawing from courses on the  Important Dates page.

The date of withdrawal is the date the student drops a class online, or the date when the Office of the Registrar receives the official Change of Registration form.

Stopping attendance or notifying an instructor, advisor, or any other staff or faculty member is not considered an official withdrawal. It may result in receiving a failing grade and being responsible for the full tuition payment.

Students receiving financial aid (loans, grants, or scholarships) must obtain a financial aid officer's signature on the Change of Registration form before submitting to the Registrar's Office.

For information regarding a tuition credit/refund refer to Roosevelt University's refund schedule for the appropriate semester on the Important Dates page.

Procedures for Withdrawing from a Course: 

The method of withdrawing from classes depends on how long the class has been in session at the time of withdrawal. Students may withdraw online (via RU Access), or by submitting a completed Change of Registration form to the Registrar's Office in person, via mail or fax by the date listed on the Important Dates page for the current term. 

  • Withdrawing from a course with a 100% credit/refund; no grade recorded
    Students may drop a course online (via RU Access), submitting a completed Change of Registration form in person, via mail or fax.  Those who are receiving financial aid (loans, grants, or scholarships) must obtain approval from a financial aid officer before dropping the course. If approval is not received, future aid may be jeopardized or funds may need to be repaid to the university.  Refer to Roosevelt University's refund schedule for the appropriate semester on the Important Dates page for specific dates for the current term. After the deadline listed in the schedule, students may only drop the course by submitting the completed form by fax, mail, or in person.

  • Withdrawing from a course with a partial credit/refund; "W" grade recorded
    After the deadline for the 100% credit/refund, students can no longer drop classes via RU Access.  It may only be done by submitting a completed form in person, via mail or fax. Students receiving financial aid (loans, grants, or scholarships) must obtain a financial aid officer’s signature on the Change of Registration form before submitting it to the Registrar’s Office.  A grade of "W" will be posted to the student’s record.


Late Withdrawal Policy: 

A student wishing to withdraw from a course after the withdrawal deadline has passed may request an exception to the withdrawal policy by submitting a “Petition for a Late W Grade”.  Exceptions to this policy may be entertained because of extraordinary non-academic circumstances.  Approval must be received from the instructor of the course, the department chair and the dean.