Roosevelt University in Chicago, Schaumburg and Online - Logo

Roosevelt University Identification Card Policy and Procedure

Revised 10-19-2012

Policy

Each undergraduate and graduate student, faculty, and staff member at Roosevelt University is issued a photo Identification (ID) Card. The Student ID card serves as proof of status with Roosevelt University and provides access to many resources provided through the University community including the University libraries, residence halls, dining services and building access. Student, faculty, and staff ID cards are issued through the Office of the Registrar.

Students, faculty and staff must maintain and carry a current ID card for the entire duration of their academic or professional life at Roosevelt University. The cardholder is responsible for the care and safekeeping of the ID card. The ID card should be protected and carried by the owner at all times. Protect the ID card by not punching holes in the card. The use of stickers, pins, or other items affixed to the ID card is prohibited. Keep the card away from magnetic fields. No one other than the owner to whom the card is issued is to use the ID card. The ID card is the property of Roosevelt University and must be presented upon the request of an appropriate University official and may be revoked at any time by the University. The Office of the Registrar staff will dispose of any invalid ID cards.

Any transfer, alteration, falsification, or forgery of an ID card constitutes a violation of the Code of Student Conduct and may result in an appropriate disciplinary action by the Office of Student Services. For faculty and staff, this would be a violation of the Professional Code of Conduct and may result in an appropriate disciplinary action by the Office of Human Resources. In addition, fraudulent or illegal use of the campus identification may result in criminal charges and/or civil proceedings.

The information contained on a student’s ID card will not be released to persons outside Roosevelt University unless required by law, in response to a valid court order or subpoena, or upon the execution of a written consent signed by the cardholder. Exceptions to this rule include use of the information contained on or in the card to assist in the personal protection of any person, or to comply with federal, state, or local laws. The photo part of the ID card may be released as part of Roosevelt University directory information.

Procedures

  1. Obtaining the Student, Faculty or Staff ID Card

    Student, faculty and staff ID cards are issued by the Office of the Registrar. The initial ID card is issued without charge. To request an ID card a student, staff or faculty member must present his or her nine-digit student ID number. For students, the Office of the Registrar staff will verify that the student has an active student status. For faculty and staff, Human Resources may verify that the individual is a current employee. A member of the Office of the Registrar’s staff takes a head shot photo image of the student, staff or faculty member and the ID card is printed and presented to the owner. Campus Safety grants facility access to the student, staff or faculty member remotely.

  2. Placing a Missing ID Card on “Lost” Status

    When an ID card cannot be found it must be placed on an ID card “lost” status. Placing a card on ”lost” status protects the student, faculty, or staff member by de-activating the associated ID card privileges. Lost or stolen cards must be reported to Roosevelt University Campus Safety either in person or by calling 312-341-2020 in Chicago or 847-619-8989 in Schaumburg.

  3. Meal Plan Access Without an ID Card

    University policy requires that every student, staff and faculty member carry his or her ID card at all times. A replacement ID card can be obtained from the Office of the Registrar during normal business hours. To gain access to a meal plan before a  replacement ID card is obtained a student must present an alternate valid photo ID to be looked up in the meal plan database. If a student ID is lost and a student has a Chicago dining services meal plan, dining services should be notified immediately by e-mailing dining@roosevelt.edu.

  4. Building Access Without an ID Card

    The student, staff or faculty member should obtain a replacement ID card from the Office of the Registrar during normal business hours. Building access is active approximately five (5) minutes after a replacement ID card is printed.

  5. Unauthorized Transactions

    If anyone believes there has been an unauthorized transaction made with the ID card, please report the concern and details immediately to Campus Safety at 312-341-2020 or 847-619-8989 for Schaumburg.

  6. ID Card Found by a Non-Owner

    ID cards found by a non-owner should be returned to the Campus Safety personnel as soon as possible. Campus Safety forwards found ID cards to the Office of the Registrar on a regular basis. When found ID cards are returned to the Office of the Registrar, the staff sends an email to the ID card owner’s Roosevelt University email account with notification that the ID card was found and should be claimed as soon as possible.

  7. Re-activating a Found ID Card

    A missing ID card that has been placed on “lost” status by the owner can be re-activated by the owner if a replacement ID card has not already been printed. To re-activate an ID card that has been found when a replacement ID card has not yet been printed, the owner must come to Campus Safety during normal office hours.

  8. Replacing a Missing or Damaged ID Card

    If the most recently issued ID card becomes unusable due to normal wear and tear, it will be replaced at no charge. If for any other reason an ID card needs to be replaced, there is a $25.00 non-refundable ID card replacement fee, payable by cash, check or charged to the student’s account in the Office of Student Accounts.

    A replacement ID card may be obtained from the Office of the Registrar during normal office hours (Monday through Friday). The process of having a new ID card printed permanently deactivates the most recently issued card. The Office of the Registrar staff will dispose of any invalid ID cards.

  9. Contract Employees

    Contract employees needing ID cards must contact Campus Safety at 312-341-4167.