Roosevelt University

Reporting Student Attendance

Instructions for Faculty

The procedures for reporting attendance have changed for Spring 2013.  Please review the new instructions carefully.

Why is early attendance important?

Many students change their registrations several times before and during the first weeks of the semester. Incorrect registrations may lead to the following complications for our students:
  • no grades being awarded
  • repeating classes that have already been taken
  • complications with financial aid awards
  • incorrect billing
All these issues impact the quality of the experience for the student here at Roosevelt. While taking attendance at this level of the educational experience may seem intrusive in actuality instructors are being proactive by helping to identify situations that can be resolved easily at the beginning of the semester.

Why report students who are NOT attending class? 

The Federal Government mandates that institutions identify students who are receiving federal financial aid but who are not attending class and return those aid dollars to the federal government. Again, instructors are key in identifying these students and assisting the University with complying with Federal Title IV Financial Aid regulations.

Which students should be included?

Attendance reports should only include a student who appears on your roster but who has NEVER attended the class.

For purposes of federal compliance, a non-attending student is any student who appears on your course roster but who has NEVER attended the class section.  Though faculty are encouraged to reach out to students with sporadic attendance and refer these students to support services on campus, these students are not to be reported as non-attending. Please see the Early Alert page for information on what to do if you have any other concerns about students that have attended class. 

 

When are attendance reports due?

All faculty need to report attendance during the third week of class. The calendar below displays the third week of classes for all of the different sessions during Spring Semester. The third week of class may differ if you are teaching courses in multiple sessions. 

Attendance Reporting Schedule for Spring 2013

 

Semester Description

Attendance
Report Start

Attendance
Report Due

Full Semester (16 weeks)

 1/28/2013 2/3/2013
Music (16 weeks) 1/28/2013 2/3/2013
First half of semester (8 weeks) 1/28/2013 2/3/2013
Late start term (13 weeks) 2/11/2013 2/17/2013
Online courses (13 weeks) 2/11/2013 2/17/2013
Second half of semester (7 weeks) 3/25/2013 3/31/2013
Spring Break Intensive (1 week) 3/25/2013 3/31/2013



Paralegal Program (12 week) 2/11/2013 2/17/2013
Paralegal Program (16 weeks) 2/11/2013 2/17/2013
Paralegal Program (14 weeks) 2/25/2013 3/3/2013
Paralegal Program (9 weeks) 2/25/2013 3/3/2013
Paralegal Program (8 weeks) 5/6/2013 5/12/2013
Paralegal Program (6 weeks) 5/13/2013 5/19/2013



Saturdays at Schaumburg, 1st half (8 Saturdays) 1/28/2013 2/3/2013
Saturdays at Schaumburg, 2nd half (7 Saturdays) 4/1/2013 4/7/2013



 Pharmacy courses
  3/4/2013  3/10/2013

 

Quick Reference Instructions:

Click here to download the detailed step-by-step instructions for completing attendance.

  1. Use the calendar above to determine when you need to report attendance for each of your courses.

  2. During the third week of class, log in to RU Access to review your course rosters.  You will need to either download your roster to Excel or print them for easy reference. Note the Course Reference Number (CRN) for each of your sections.

  3. Compare your roster against the students in your class. If there are students attending your class who are not on your class list, ask them to contact the Office of the Registrar to get registered in your class and section.

  4. If every student on your rosters has attended class at least once, skip to step 6 below.  You will still need to complete the first section of the attendance report.

  5. If you have any student on any of your rosters who have never attended the class, you will need to note:
    • The Course Reference Number (CRN) for each section from your RU Access rosters.
    • The names and ID numbers of students listed on your roster but who have never attended the section.

  6. Go to the Faculty/Advisor section of RU Access and click on the “Attendance Report” link toward the bottom of the list of menu items.  This will launch an external website to collect attendance information.

  7. Use the email link in your RU Access rosters to contact non-attending students and direct them to the add/drop and course withdrawal procedures and deadlines listed on the Important Dates webpage (http://www.roosevelt.edu/Registrar/ImportantDates.aspx). Please also encourage students to contact the Registrar's Office with questions about withdrawal procedures and to contact the Office of Financial Aid and their Academic Advisor to determine if withdrawal could impact their academic standing or financial aid eligibility.

Please direct any general questions regarding attendance to registrar@roosevelt.edu and any technical difficulties with RU Access or the online survey to lkehoe@roosevelt.edu.

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