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Office of the Director of Research and Sponsored Programs


The Office of the Provost is committed to supporting the pursuit of grants from public and private sources for programs that enhance the student experience, advance faculty research interests, and impact communities beyond our University walls.

Deidra Somerville, CFRE
Director of Research and Sponsored Programs

AUD-Tower 1753
Ph 312-341-2449
Fax 312-341-4324

Faculty Research and Professional Improvement Leaves

The deadline for Faculty Research and Professional Improvement Leaves for 2014-15 is Friday, November 1, 2013.  Please contact your college dean for further information.

Resources for your grant search


As you begin thinking about your next research project, I encourage you to consider utilizing SPIN, an extensive research funding opportunity database. SPIN contains over 40,000 opportunities from more than 10,000 sponsors. It’s available through the Office of Research and Sponsored Programs.

With SPIN, you can:

  • Access funding information online, from any browser
  • Organize grant information in one convenient place
  • Gain access to the largest Keyword list, allowing for greater flexibility in your searches
  • Quickly locate Limited Submission Opportunities, Federal or non-Federal programs
  • Locate all types of funding information—Fed Business Opps / Federal Register Guide

View instructions on to set up your SPIN-Plus account.
Access the Quick Start Guide.
Access training videos to enhance your search experience.

Here is a quick overview of SPIN, GENIUS and SMARTS:

SPIN is a funding opportunities database designed to provide up-to-date information on current national and international government and private funding sources. All of the data is obtained directly from the sponsoring agencies to ensure the integrity and timeliness of the information.

GENIUS is a global WWW network and database of scientific and scholarly expertise. The system contains profiles entered and maintained by scholars and researchers at leading universities and research institutions throughout the world.GENIUS serves as a registry of institutional talent and expertise for industry and academia, and provides a searchable database for identifying interest and expertise for industry/university partnering, global partnering, and sponsored funding matches.

SMARTS is an electronic matching and funding-opportunity notification system that provides investigators with a direct and targeted electronic link to comprehensive, current, and available national and international research funding information. Investigator profile information collected in GENIUS is used for matching with opportunities in the SPIN database. Searches are conducted on a daily basis and results are automatically e-mailed to individual researchers.

Roosevelt University has a subscription to the Foundation Center Grants to Individuals Online (GTI Online) site managed by the library. GTI Online is an online database of nearly 10,000 foundation and public charity programs that fund students, artists, researchers, and other individual grantseekers. Please contact the library for access to our university subscription.

Considering a grant application? Read on! 

  • First step, read Introduction to the Proposal Preparation Process  - The document gives clear directions on submitting a proposal.
  • Second step, submit the Grant Transmittal Form  and completed Budget Form  - Use this form to ensure that all budget items are aligned with our internal budget system. This recent presentation on "Applying for and Submitting Grants at RU" is a comprehensive view of the grant process.
  • Why submit a transmittal form? It ensures that there is only one internal prospective grantee submitting a proposal to a funder and serves as a formal notice to the University to make preparations for a new grant source.
  • Certification of time and effort on grants - all grant recipients committing a percentage of their time as faculty, administrative, or support staff must provide documentation that certifies that commitment of time to a grant to Grants Accounting as documented in the budget that was accepted with the grant award. We are developing a system internally to certify time and effort through Banner. Meanwhile, the Office of the Provost, Human Resources and the Budget Office are working together to ensure that all grantees within the University are compliant. All grant awards with staff and faculty time commitments are required to submit time and effort certification with the Grants Accounting unit within the Budget Office. 
  • Final submission process - Once all required documentation is submitted internally, the grant proposal will be submitted to the funder. The Office of the Provost holds signatory authority for all grant related matters for federal and state sponsored grants. 
  • Grant proposal submission means commitment to grant management: Once a grant proposal is submitted to a funder, the principal investigator/project director has committed to managing the grant with the Budget Office and the Office of Research and Sponsored Programs.
  • Once you receive funding, submit an award letter form using this link to provide all vital information necessary for processing and managing your grant funding.

Policies governing all grant and contract activities

All public and private grants and contracts fall under the auspices of the policies below. Please contact Deidra Somerville if you have any specific questions. Each policy can be found by clicking on the links below. All policies have been approved by the Office of the Provost and the Office of Finance reflect best practices and standards based on federal regulatory policy.

Facilities and Administration (F&A) Policy - Details fund distribution to colleges and departmental units receiving a portion of funds from the F & A or indirect cost recovery rate for the University, currently set at 53% for on campus activities and 26% for off campus activities. 

Compensation and Effort Policy - Provides guidance and standards for proposing and charging compensation costs to sponsored programs consistent with Federal and other Sponsor regulations and University policy.

Cost Transfer Policy - Explains the process and allowances for requesting and executing a cost transfer, or moving funds committed to a budget line item. 

Pre-award Expenditures Policy - Provides for policy guidance regarding circumstances and other administrative matters when a project director needs to incur expenditures prior to receiving the official award notice. 

Records Retention Policy - Compliments the current records retention policies within the Office of the Provost, with specific guidance on grant awards.

Equipment Policy - Provides guidance on the process for tracking equipment valued at $2,000 or higher.

Direct Costing Policy - This policy is essential for all project directors and principal investigators developing budgets, as it covers all allowable and unallowable costs for research and program-related grants.

Service and Recharge Policy - Aligns with federal regulations related to practices of Service and Recharge Centers that charge for goods or services and recover costs through charges to internal and external users. 

Prior Approval Policy - Provides guidelines and procedures for attaining prior approvals when applicable.

Cost Sharing Policy - Provides guidance on federal requirements for university participation in sharing costs of a sponsored project using non-federal funding sources.

Sections of the Faculty Manual Related to Grants and Research

Useful Links