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Student Rights & Responsibilities

Right-to-Know and Privacy

Student-Right-To-Know

Security Report

Roosevelt University publishes a security report annually to inform its community of security policy and procedures and crime statistics, in compliance with the "Student-Right-To-Know and Campus Security Act of 1990". The report is accessible at the Roosevelt website, www.roosevelt.edu/security.

Law Enforcement Authority

Roosevelt University has 17 uniformed officers and four Campus Safety supervisors. Campus Safety personnel do not have law enforcement authority and do not carry firearms. They have completed the security training required by the Illinois Private Security Act of 1983. For law enforcement actions at all locations, the University relies upon the local police. The University has excellent working relationships with the Chicago and Schaumburg Police Departments. University policy requires that all crimes be reported to the local police.

Security Awareness and Crime Prevention Programs

Emergency procedures are published annually in this handbook. The Office of Campus Safety coordinates crime prevention presentations by local police agencies. The residence life staffs in the residence halls are educated in security procedures and awareness. Professional counselors provide training and programs in several areas, including rape awareness and drug and alcohol abuse, for the residence life staff as well as other members of the University community.

The most common security incident is the loss of personal items left unattended. Students and employees are reminded to protect their personal property by signs posted in places such as the library and by periodic publications. Special alerts will be distributed to inform the University community of a major crime or crime potential if circumstances warrant.

Any student wanting information on the "Illinois Sex Offender Registration Act" should contact the Assistant Vice President for Campus Safety and Transportation at (312) 341-3774.

Programs to Prevent Sex Offenses

For information on programs to prevent sex offenses, contact the Counseling Center at the Chicago Campus, (312) 341-3548. The University requires that all crimes, including sex offenses, be reported to the local police.

CRIME STATISTICS

Campus crime statistics are published annually in accordance with the "Student-Right-To-Know and Campus Security Act of 1990." This report can be found at http://www.roosevelt.edu/security.

If you have any questions or need more information, please contact the Assistant Vice President for Campus Safety and Transportation at (312) 341-3774.

STUDENT PERSISTENCE RATE

Information regarding the persistence rate of full-time freshmen is available from the Office of Institutional Research, Auditorium Building, Room 1153, (312) 341-4171.


Privacy Rights of Students

(Family Educational Rights and Privacy Act of 1974)

The Family Educational Rights and Privacy Act (FERPA) was executed in 1974 "to protect the privacy of education records, to establish the right of students to inspect and review their education records, and to provide guidelines for the correction of inaccurate and misleading data through informal and formal methods." In accordance with this legislation, Roosevelt University has used the following definitions of terms.

Education Records

Any records maintained by Roosevelt University or an agent of the University which are directly related to a student.

Legitimate Educational Interest

A school official has a legitimate educational interest if the official is performing a task that is:

  1. related to a student's education;
  2. related to the discipline of a student;
  3. specified in the official's job description or in a contractual agreement with the University; and/or
  4. associated with providing a service or benefit to the student or student's family such as health care, counseling, job placement or financial aid.

School Officials

A school official is a person:

  1. employed by the University in an administrative, supervisory, academic or support staff position;
  2. elected to the Board of Trustees; and/or
  3. employed under contract to the University to perform a special task (e.g., attorney or auditor).

Student

A student is any person who attends or has attended the University.

Annual Notification

Students will be notified of the FERPA rights annually in this handbook.

Procedure to Inspect Records

Students may inspect and review their education records upon request to the Office of the Registrar. Students should submit to the University registrar or an appropriate University staff person written requests (on forms provided) that identifies as precisely as possible the record or records they wish to inspect. The University Registrar or an appropriate staff person will make the needed arrangements for access as promptly as possible and notify students of the time and place where the records may be inspected. When a record contains information about more than one student, a student may inspect and review only the record that relates to him or her.

Right of University to Refuse Access

Roosevelt University reserves the right to refuse to permit a student to inspect the following records:

  1. The financial statement of the student's parents;
  2. Letters and statements of recommendation for which the student has waived his or her right of access, or which were placed in file before January 1, 1975;
  3. Records connected with an application to attend Roosevelt University or a component unit of Roosevelt University if that application was denied; and
  4. Those records which are excluded from the FERPA definition of education records.

Refusal to Provide Copies

Roosevelt University reserves the right to deny transcripts or copies of records not required to be made available by the FERPA in any of the following situations:

  1. The student has an unpaid financial obligation to the University; or
  2. There is an unresolved disciplinary action against the student.

Record Custodians

Below is a list of the types of records that the University maintains, their locations and their custodians:

TYPES LOCATION CUSTODIAN
Education Records AUD Room 124 University Registrar
Financial Records AUD Room 209 Student Accounts
Disciplinary Records AUD Room 358 Student Services

 

Disclosure of Records

Roosevelt University will disclose information from a student's education records only with the written consent of the student, except in the event of requests from any of the individuals or organizations included in the following list:

  1. School officials who have a legitimate education interest in the records;
  2. Officials of another school that a student intends or seeks to enroll in;
  3. Certain officials of the U.S. Department of Education, the Comptroller General's Office, or state and local educational authorities when the request is in connection with certain state or federally supported education programs;
  4. University staff or other officials who would determine the eligibility, amount or conditions of the student's request for financial aid, or would enforce the terms and conditions of the aid;
  5. Organizations conducting certain studies for or on behalf of the University including accrediting agencies;
  6. Parents of an eligible student who claim the student as a dependent for income tax purposes;
  7. The courts when a judicial order or subpoena has been lawfully issued; or
  8. Appropriate parties in a health or safety emergency.

The University will disclose conduct records involving drug or alcohol policy violations by students under the age of 21 to the student's parent or guardian. The University will also disclose information if required by a state law requiring disclosure that was adopted before November 19, 1974.

Record of Requests for Disclosure

Roosevelt University will maintain a record of all requests for, and/or disclosure of, information from a student's education records. The records will indicate the name of the party making the request, any additional party to whom it may be re-disclosed, and the legitimate interest the party had in requesting or obtaining the information. The record may be reviewed by the parents of eligible students.

Directory Information

Roosevelt University designates the following items as directory information: name, major field of study, dates of attendance, degrees awarded and participation in activities. Students who do not want such information to be disclosed must notify the Office of the Registrar, Room 124, Auditorium Building in Chicago, or Room 125 in Schaumburg before the Friday of the second week of classes. For the student's protection, address, telephone number and place of birth will be released only with the written consent of the student.

Correction of Records

Students have the right to ask to have records corrected that they believe are inaccurate, misleading or in violation of their privacy rights. Following are the procedures for the correction of records:

Students must make a written request on the appropriate University form to amend a record. In so doing, they should identify the part of the record they want changed and specify why they believe it is inaccurate, misleading or in violation of their privacy or other rights.

Roosevelt University may comply with the request or it may decide not to comply. In cases where the University decides not to comply, students will be notified and advised of their right to a hearing to challenge the information believed to be inaccurate, misleading or in violation of their rights.

Upon request, Roosevelt University will arrange for a hearing and will notify the student, reasonably in advance, of the date, place and time of the hearing.

Roosevelt University will prepare a written decision based solely on the evidence presented at the hearing. The decision will include a summary of the evidence presented and the reasons for the decision.

If Roosevelt University decides that the challenged information is not inaccurate, misleading or in violation of the student's right of privacy, it will notify the student that he or she has a right to place in the record a statement commenting on the challenged information and/or a statement setting forth reasons for disagreeing with the decision.

If Roosevelt University decides that the information is inaccurate, misleading or in violation of the student's right of privacy, it will amend the record and notify the student, in writing, that the record has been amended.