Chicago 430 S. Michigan Ave.Chicago, IL 60605(312) 341-3500
Schaumburg 1400 N. Roosevelt Blvd.Schaumburg, IL 60173(847) 619-7300
The Family Educational Rights and Privacy Act (FERPA) was executed in 1974 “to protect the privacy of education records, to establish the right of students to inspect and review their education records, and to provide guidelines for the correction of inaccurate and misleading data through informal and formal methods.” In accordance with this legislation, Roosevelt University uses the following definition of terms:
Annual Notification: Students will be notified annually of the FERPA rights annually in the Student Handbook and on the Roosevelt University website.
Directory Information: Information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. Roosevelt University designates the following items as directory information:
- Student’s Name
- Address (local)
- Email (Roosevelt)
- Major field(s) of study
- Dates of attendance
- Degrees awarded
- Participation in officially recognized activities
- Weight and height of athletes
- Honors and award
Education Records: Any records directly related to a student and maintained by Roosevelt University or by a party acting for the institution.
FERPA: Refers to the Family Educational Rights and Privacy Act of 1974
Health and Safety Emergency: Roosevelt University may disclose personally identifiable information from an educational record to appropriate parties including parents of an eligible student, in connection with an emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals.
Law Enforcement Unit: Police officers and security guards officially authorized by Roosevelt University to enforce any local, state or federal law and maintain the physical security and safety of the institution.
Non-disclosure/Opt Out/No release of Directory Information: The requirement that Roosevelt University provides the opportunity for a student to refuse to let the institution release information designated as Directory Information.
Solomon Amendment: This 1996 amendment requires postsecondary institutions to provide military recruiters upon request the following items including student name, addresses, telephone listings, age or year of birth, class level, academic major, degrees received and the most recent previous education institution in which the student was enrolled.
Student: A student is any individual who attends or has attended the University.
The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution. The rights include:
Roosevelt University students have the right to inspect and review their education records within 45 days after the day Roosevelt University receives a request for access.
The student should submit, to the University Registrar, a written request using a ‘Request to Review Educational Records’ form accessed through www.roosevelt.edu/registrar/forms. The student should identify as precisely as possible the record or records that he/she wishes to inspect.
The University Registrar or an appropriate staff designee will make the needed arrangement for access and notify the student of the time and place where the records may be inspected.
When a record contains information about more than one student, a student may inspect and review only the record that relates to him or her.
If the Office of the Registrar does not maintain the record the office shall advise the student of the correct official to whom the request should be addressed.
Roosevelt University students have the right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
A student who wishes to ask the university to amend a record must make a written request to the University Registrar and clearly identify the part of the record the student wants changed, and specify the reason why it should be changed.
In cases where the University decides not to amend the record as requested, the school will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
Upon written request, Roosevelt University will arrange for a hearing and will notify the student, reasonably in advance, of the date, place, and time of the hearing.
Roosevelt University will prepare a written decision based solely on the evidence presented at the hearing. The decision will include a summary of the evidence presented and the reason for the decision.
If Roosevelt University decides that the challenged information is not inaccurate, misleading or in violation of the student’s right of privacy, it will notify the student that he or she has a right to place in the record a statement commenting on the challenged information and/or a statement setting forth reasons for disagreeing with the decision.
If Roosevelt University decides that the information is inaccurate, misleading or in violation of the student’s right of privacy, it will amend the record and notify the student, in writing, that the record has been amended.
Roosevelt University students have the right to provide written consent before the university discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
Roosevelt University discloses information from a student’s education records only with the written consent of the student, except in the event of requests from any of the individuals or organizations included in the following list:
Roosevelt University will maintain a record of all requests for, and/or disclosure of, information from a student’s education records. The records will indicate the name of the party making the request, any additional party to whom it may be re-disclosed, and the legitimate interest the party had in requesting or obtaining the information.
Roosevelt University students have the right to opt out of disclosure of “Directory Information”. Directory information may be released by the University without the consent of the student therefore students who do not want “directory information” to be disclosed must notify the Office of the Registrar by completing a “Request to Withhold Directory Information” form located at www.roosevelt.edu/registrar/forms. Roosevelt University designates the following items as directory information:
Roosevelt University students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by Roosevelt University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
As of January 3, 2012, the U.S. department of Education’s FERPA regulation expand the circumstances under which your education records and personally identifiable information (PII) contained in such records – including your Social Security Number, grades, or other private information – may be accessed without your consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities (“Federal and State Authorities”) may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal- ore state-supported education program. The evaluation may relate to any program that is “principally engaged in the provision of education,” such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to your education records and PII without your consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive your PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.
This is a list of the types of records that the University maintains, their locations and their custodians:
|Wabash Building, Room 1M12
Wabash Building, Room 1M19
Auditorium Building, Room 358
Assistant VP Student Development
Roosevelt University reserves the right to refuse to permit a student to inspect the following records:
Roosevelt University reserves the right to deny transcripts or copies of records not required to be made available by FERPA in any of the following situations:
Students may complete a form that authorizes Roosevelt University to release education records to third parties (e.g. parent, guardian, scholarship sponsor). Students may choose to release academic information, financial aid information, and/or information related to their student account. The Student Consent for Access to Education Records form is located at www.roosevelt.edu/FERPA Completed forms are submitted to the Office of the Registrar.
A student who believes there has been a violation of his or her FERPA rights by a faculty or staff member must submit the concern in writing, with details, to the University Registrar.