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Undergraduate | Graduate



Undergraduate Academic Standing Policy


Each Roosevelt University undergraduate student has an academic standing determined by his or her Roosevelt cumulative grade point average. Transfer course work is not included in the Roosevelt GPA.

To remain in good standing undergraduates must maintain a cumulative Roosevelt GPA of 2.0 or higher.

Admitted on Probation

Students admitted on probation by the Office of Admission are required to earn a minimum Roosevelt semester GPA of 2.0 in their first term of enrollment. Students admitted on probation are limited to 12 semester hours, or fewer if indicated. Students who do not earn the minimum 2.0 GPA at the end of their first term will be academically suspended.

Academic Probation

Students in good standing are placed on probation if their cumulative Roosevelt GPA falls below a 2.0. Students on probation have one term to either bring their cumulative Roosevelt GPA back up to a 2.0 or higher; or to achieve a semester GPA of 2.2 or higher. Failure to do so will result in academic suspension. Students on academic probation are limited to 12 semester hours per term, or fewer if indicated. Students on academic probation must be advised in the Office of Undergraduate Academic Advising.

Usually it is possible for students to improve their cumulative Roosevelt GPA. To raise the cumulative Roosevelt GPA, a course initially taken at Roosevelt will need to be retaken at Roosevelt. Courses repeated at other colleges do not raise the cumulative Roosevelt GPA.

Academic Suspension

Students are placed on Academic Suspension for the following reasons:

  • Students admitted on probation who have cumulative Roosevelt GPA less than 2.0 during their first semester
  • Students placed or continued on probation who have a cumulative Roosevelt GPA less than 2.0 and a semester Roosevelt GPA below 2.2.

Students academically suspended are not allowed to register for or audit classes, negotiate with professors for grades other than those already posted or make further arrangements to remove incomplete grades unless they are reinstated. In order to return to Roosevelt University, students must apply for academic reinstatement. A suspended student is not eligible for academic reinstatement the semester immediately following his/her academic suspension.

Petitioning for Reinstatement

Students on academic suspension are eligible to appeal their suspension and petition the Academic Status and Progress Committee for reinstatement to the University. To do so, students must complete and return a reinstatement petition to the Office of Undergraduate Academic Advising by the deadlines noted below.

Reinstatement Term Application Deadline

In order for a student to be reinstated for the summer semester, a completed petition must be received by February 15. To be reinstated for the Fall semester, a completed petition must be received by July 15.  To be reinstated for the spring semester, a completed petition must be received by October 15.

Click here to view and print the Reinstatement Application. Petition forms are also available in the Office of Undergraduate Academic Advising on either campus.

Submitting an application for academic reinstatement does not automatically grant a student the opportunity to return to Roosevelt. Applications are evaluated and decided upon by the committee. The student will be notified in writing via Roosevelt email and regular mail of the committee's decision.

The Academic Status and Progress Committee may decide that a student should not return to Roosevelt for the term for which the petition was received but feel that the student has the potential for future success. The student is encouraged to petition for a future term after conditions set by the committee are fulfilled.

Academic Dismissal

If the Academic Status and Progress Committee decides that a student should not be reinstated for any future term, the student's status is changed from academic suspension to academic dismissal. In such cases, students will be notified in writing of their permanent academic dismissal by the Committee Chair. Students who are academically dismissed can have the Committee's decision reviewed by notifying the Committee Chair, who will forward the appeal to the Vice Provost for Faculty and Academic Administration, whose decision is final. 

Graduate Academic Standing Policy


Good Academic Standing: master's degree students

To remain in good academic standing, master's degree students must maintain a 3.0 Roosevelt grade point average and can earn no more than two grades below B- in the current degree program.

Calculation of the GPA: All graduate credit earned, except transfer credit and excluded courses, is considered in decisions on probation, suspension and dismissal. View numerical equivalents for letter grades.

Entering on probation: Some programs allow students to enter their degree programs with GPAs below the level required for unconditional admission. Students admitted on probation will likely be limited to six semester hours and must earn a 3.0 GPA in the first term to remain in their programs.

Grades accepted toward the degree: Students may apply no more than two grades lower than B- to master’s degrees in the Colleges of Arts and Sciences, Business Administration, Professional Studies and Education, and in the Chicago College of Performing Arts. The grades of D+. D, D- or F cannot be counted toward graduate degree programs in the Colleges of Arts and Sciences, Business Administration, Professional Studies and Education, and in the Chicago College of Performing Arts. See the College of Pharmacy’s information for grade guidelines for its students.

Notification: Students are notified through their official Roosevelt email address when they are placed on probation, continuedon probation, duspended or dismissed.  Students suspended or dismissed also are sent a letter by postal mail. Students who appeal their probationary, suspenion or dismissal status also are notified of the outcome of their appeals by Roosevelt email and by mpostal mail. Copies are sent to the students' graduate program director or advisor.

Time limit on using courses toward degree: Credit for courses taken more than six years before the semster in which the master's degree is to be granted will not be counted toward the degree. An extension of time may be requested from the Graduate  Council. Contact the associate provost for research and graduate studies for more information.

Transfer credit: Transfer credit grades are not included in the overall GPA for graduate students. Transfer credit requires program approval. Only six semester hours of transfer credit can be accepted for most graduate programs.

Probation

In the Colleges of Arts and Sciences, Business Administration, Professional Studies and Education, and in the Chicago College of Performing Arts, a student whose overall grade point average falls below 3.0 or who receives more than two grades below B- will be placed on probation.

Students who are placed on probation or fear that they may be placed on probation should see their graduate program’s advisor or their department chair immediately. View Graduate Advisors here. The advisor will be able to help determine the best strategy for a return to good academic standing: 

Withdrawal: In some cases, a program advisor may recommend that a student seek late withdrawal from a course in which the student has received (or expects to receive) a low grade. The deadline for withdrawal from courses is on the Registrar's "Important Dates" web page. Download the petition form.

Retaking a course: With advisor approval, a student may retake up to two different courses for a maximum of seven semester hours to improve grades; a particular course may be retaken no more than once.  When courses are retaken, the higher grade becomes the official one for the course.

Excluding a grade: If a low grade is received in an elective course, the advisor may ask the associate provost for research and graduate studies for exclusion of the grade from the overall GPA. The advisor will confirm that the course is not required for the degree program and will forward a petition form to officially request exclusion of the course for the overall GPA. (Important: The grade will still appear on the transcript but will not be used in GPA calculation.)

Substituting a course: It is sometimes possible, with advisor approval, to substitute another course for the original one. In this case, the advisor will complete the form for excluding a grade and submit it to the associate provost for research and graduate studies.    

Any of these strategies may be used to address your academic standing problems. All require that you first meet with an advisor in the graduate program in which you are enrolled. The associate provost for research and graduate studies can answer your questions but will not resolve them without initial input from the program and the advisor.

After following one or more of these strategies above, a probation student's possible outcomes are:

Return to good standing: If you raise your overall GPA to at least a 3.0 average, you will no longer be on probation.

Continued on probation: Your status can be “continued on probation” if you have not yet taken the six semester hours allotted for your return to good academic standing. If your overall GPA remains below 3.0 beyond the six-hour period or the deadlines above, your program can send a documented request for continued probation to the associate provost for research and graduate studies.

Deadline for returning to good standing: You must return to good academic standing as soon as possible. Follow these guidelines:

  • A student placed on probation after the fall term should return to good standing no later than the end of the following fall term, or within six credit hours, whichever comes first.
  • A student placed on probation after the spring term should return to good standing no later than the end of the following spring term, or within six credit hours, whichever comes first.
  • A student placed on probation after the summer term should return to good standing no later than the end of the following spring term, or within six credit hours, whichever comes first.

Suspension: If you fail to return to good standing within the guideline described above, you will not be allowed to register again before meeting with your academic advisor.

See the College of Pharmacy’s information for probation guidelines for its students.

Academic Suspension

Once you have been suspended, these are the possible outcomes:

  • Reinstatement: Reinstatement after suspension is possible but requires several steps to assure that you will return to good academic standing. This is the process:
    1. Meet with your academic advisor and develop a plan to get your GPA to an overall 3.0 or to oterwise remove low grades, within the guidelines described above. Your plan may include such strategies as retaking, substituting or excluding a course (described above) from your GPA.
    2. Submit your plan, with a recommendation from your program or department, to the associate provost for research and graduate studies. If you have been suspended for the current term and are attempting to enroll immediately, your advisor should alert that office to that fact, so a quick decision can be made, if possible. Normally such reinstatement requests are decided by the Graduate Council's Executive Committee and reviewed by the Graduate Council.  Both committees meet monthly during fall and spring terms.
    3. If your plan is approved, you will be allowed to register.
  • if your plan is not approved at the Graduate Council or your program denies your request for reinstatement, you will dismissed from your program.

Academic Dismissal

Dismissal is the final step in the academic standing process. Suspended students who fail to present an acceptable plan for returning to good standing or fail to earn adequate grades to return to good standing will be dismissed from the graduate program. Studentsw whose graduate programs deny their request for reinstatement also will be dismissed. A student who is dismissed will not be allowed to register for further graduate courses.

In addition, a student may be dismissed immediately, without probation, under these circumstances:

Dismissal for a second probation: Students placed on probation for a second time may be dismissed immediately.

Dismissal for D and F grades: Students receiving two or more grades of D+, D, D- or F in one semester or in two consecutive semesters face immediate dismissal, without first being placed on probation.

Dismissal for academic reasons other than grades: If the program in which a student is enrolled determines that the student has failed to meet dispositional or other standards required in the field, the program may recommend dismissal.

Good Academic Standing: doctoral students

GPA: In doctoral programs, a students whose GPA falls below 3.25 will be placed on probation.

Grades below B-: Doctoral programs allow only three semester hours of grades lower than B- to be applied toward the degree.

Time limit on using courses toward degree: In the College of Arts and Sciences, credit cannot be used toward the degree for courses taken more than seven years prior to entry into the program.

Completion of the doctoral program

In the College of Arts and Sciences, comkpletion of all components of the program, including the pre-doctoral internship and the doctoral project, may take no more than 10 years. Students who have not completed the program within 10 years will be dismissed. Students' progress will be evaluated at the seven-year point; if progress has not been adequate, students may be dismissed from the program.

In the College of Education, the time between admission and completing the dissertation may be no more than eight years. There is no readmission to the program after eight years.

Other policies and procedures for master's degree students also apply to doctoral students.