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Student Organizations Documents & Forms

Student Organization Manual

Funding and Fundraising

Fundraising restrictions: Due to Illinois Department of Health regulations, student organizations may not conduct bake sales of any kind.

Room Reservations & Set-Up

ALL student orgs must use this form to reserve any room on campus.

  • Student Org Room Reservation Form: This is an Intranet site; if you are off campus you'll need to log-in.
    • Wabash 3rd floor rooms are for Registered Student Organization use only:
    • WB 317: Multipurpose room with a capacity of 127; A/V includes sound, LCD projector and screen.
    • WB 311: Small conference room with seating for 12. No A/V is available for this room.
    • Please note: the 3rd floor TV lounge may not be reserved, as it must be available to students at all times.

Once you have received a room reservation confirmation, you must submit a set-up cover sheet to Physical Resources.  This is an Intranet site; if you are off campus you'll need to log-in.


**If you are unsure of which contract to use for your event, please contact the Center for Student Involvement.**

Campus Safety

All events starting or continuing after 10:30pm must be approved via the Building Access Forms below. Please follow the instructions and submit to CSI at least 2 weeks prior to the event.

Roosevelt Dining Services (Catering)

Office of Academic Technology Solutions (formerly Multi Media Services)

Student Organizations who do not need SAFAC funding may reserve their technology/multi-media by clicking on the NON-INSTRUCTIONAL link. Please do the following when reserving (or when listing your technology requests on your SAFAC form):

  1. Be specific. EX: List the type (cordless?) and number of microphones you need. What kind of lights do you need? etc.
  2. Your start time is your ACTUAL start time. No need to list a set-up time; ATS will be ready to go for your event.
  3. Please make sure your room reservation is CONFIRMED.
  4. Remember that if your event goes past 9:00pm, it will cost $50/hour for a technician.

Weekly Student E-mail Blast

If you would like to include an event or information in the weekly "What's Happening" student e-mail, please complete the online form by 5:00pm each Wednesday for inclusion in the following day's e-mail.